Overview
Administrative Coordinator Jobs in Richmond, VA at Dept Conservation & Recreation
Description:
Why Volunteers of America
Volunteers of America Colorado is a nonprofit, faith-based organization dedicated to helping those in need transform their lives. Through more than 50 distinct human service programs, Volunteers of America changes the lives of more than 140,000 vulnerable Coloradoans each year. VOA services include housing and emergency shelters, hunger and nutrition services, and many other community support programs. Our work touches the mind, body, heart, and ultimately the spirit of those we serve. VOA integrates compassion with highly effective programs that build and strengthen communities.
** The Meals on Wheels Data Support Assistant is responsible for program support functions including but
not limited to; daily route sheet management, data entry, reporting, record-keeping, systems management,
and providing administrative support to the Meal on Wheels Department and the Aging & Nutrition
Services Division.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Build and maintain professional, trusting relationships with
coworkers, management, program participants, volunteers,
and the public.
Prepare and manage daily route sheets, meal schedules, changeovers, and reschedules,
ensuring accurate distribution of emergency food boxes, breakfast boxes, weekend,
holiday, and pantry boxes.
Maintain and update designated databases (ServTracker), including meal schedules,
service units, holds/suspensions, and off-perms, while ensuring all system tasks are
completed accurately.
Distribute route sheets, meal preparation forecasts, and relevant information to
departments, coworkers, and management.
Assist in maintaining program data, including status reports, logs, waiting lists, and other
records, as directed by the Program Manager or Director(s).
Provide ServTracker data support for the Meals on Wheels Program.
Ensure accurate and up-to-date database management to support internal and external
reporting needs.
Serve as a backup to monitor and update the “Change of Conditions” section in
ServTracker, ensuring timely and precise updates.
Serve as backup to assist with data entry in the State Unit Data System (SUDs), including
service unit and client updates.
Collaborate with the Program Manager to finalize monthly routing for new and relocated
clients, optimizing delivery efficiency.
Support reporting, data input, and other administrative tasks as required by the Program
Manager.
Work closely with the Senior Data Support Specialist to align data management practices
and support monthly reporting.
Maintain confidentiality of all program participant information.
· Perform additional duties as assigned. COMPETENCIES · Models core culture attributes of Volunteers of America – Colorado Branch that includes “AIRS” (Accountability, Integrity, Respect and Service). · Models and pursues with vigor Volunteers of America- Colorado Branch three critical virtues HHS (Hungry, Humble, and People Smart)
SUPERVISORY RESPONSIBILITIES · N/A
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
While performing the duties of this position the employee is regularly required to talk or hear.
An extended period at a desk is required.
The noise level is low to high depending on program activities.
POSITION TYPE AND EXPECTED HOURS OF WORK · Full Time
Monday – Friday 8:00am- 4:30pm and some designated holidays and or Saturdays.
Availability to work from home up to 8 hours per week (on an approval basis).
LOCATION · 4915 East 52nd Avenue Commerce City, CO 80022
SALARY: $19.00-$21.00/hourly non exempt
Employee must be able to perform essential job functions with or without reasonable accommodation and without posing a direct threat to safety or health of self or others. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Employee will perform job according to applied laws. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. If you require a reasonable accommodation to perform this role, please contact [email protected] to begin the Interactive Process.
Benefit eligibility is based on job type/status
Vacation Time
Separate Sick Time
Paid Holidays
Floating Holidays
Personal Days
Volunteer/Wellness Day
Tuition Assistance
Pension Plan
403b Retirement Plan with Agency Match
Health, Dental, Vision, Pet Insurances
Life Insurance
Accident Insurance
Employee Assistance/Work Life Balance Program
Employee Discount Program
LifeLock with Norton
Public Service Loan Forgiveness
Volunteers of America is an EEO Employer
Position will remain open until filled
VISA SPONSORSHIP IS NOT OFFERED FOR THIS ROLE
VETERANS STRONGLY ENCOURAGED TO APPLY
Requirements:
MINIMUM QUALIFICATIONS OF POSITION
Associate degree or equivalent relevant experience.
Two years’ experience in an office/ administrative environment.
Own transportation, valid Colorado driver’s license, and proof of insurance.
PREFERRED QUALIFICATIONS OF POSITION
Keyboarding skills of 40 W.P.M.
Ability to work with diverse issues, sensitive to senior issues and concerns.
KNOWLEDGE AND SKILLS
Attention to detail and accuracy.
Good organizational skills.
Strong oral and communication skills.
Strong computer skills with proficiency in Word and Excel.
Poise and diplomacy when in contact with partnered agencies, clients, donors, other service providers and all regulatory agencies and funding sources.
Clear understanding and respect for maintaining client confidentiality.
Ability to work independently, exercise good judgment, and participate as a member of an interdisciplinary team.
Ability to work autonomously, demonstrate sound judgment, and actively contribute as a member of the Meals on Wheels team.
COMPETENCIES
Models core culture attributes of Volunteers of America – Colorado Branch that includes “AIRS” (Accountability, Integrity, Respect and Service).
Models and pursues with vigor Volunteers of America- Colorado Branch three critical virtues HHS (Hungry, Humble, and People Smart)
Title: Administrative Coordinator
Company: Dept Conservation & Recreation
Location: Richmond, VA
