Overview
Administrative Coordinator Jobs in Saint Petersburg, FL at City of St. Petersburg
Job description
Job Summary
We are seeking a detail-oriented and resourceful Administrative Assistant to support a dynamic office environment. This role is essential in ensuring smooth day-to-day operations and providing high-level support to senior staff and team members. The ideal candidate is proactive, organized, and comfortable handling confidential information.
Key Responsibilities:
Office Support & Coordination
Greet and assist visitors upon arrival
Answer and route incoming calls, emails, and messages professionally
Maintain a tidy and well-stocked front office area
Manage incoming and outgoing mail and deliveries
Organize and schedule meetings, appointments, and conference calls
Maintain contact lists and calendar schedules
Coordinate travel arrangements and logistics for senior personnel
Monitor and replenish office supplies; place orders as needed
Administrative Tasks
Prepare, submit, and reconcile expense reports
Support filing, scanning, copying, binding, and general office tasks
Maintain digital and physical filing systems
Handle sensitive documents and information with confidentiality
Assist in improving and updating administrative procedures
Participate in end-of-year file audits and records storage
Personal Support Duties
Schedule personal appointments and reservations as needed
Coordinate with household staff and vendors for service appointments
Assist with personal purchases and returns on behalf of executive staff
What We’re Looking For:
2+ years of experience in administrative or executive support roles
Strong organizational and time management skills
High attention to detail and a proactive problem-solver
Excellent verbal and written communication skills
Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.)
Experience in a professional services or fast-paced environment is a plus
Comfortable managing multiple priorities with a high level of discretion
High school diploma required; college degree preferred
Bonus Skills (Preferred but Not Required):
Background in financial services or related industries
Experience supporting executives or senior-level professionals
Familiarity with booking travel, managing expenses, or office/vendor coordination
Why Apply?
This role is ideal for someone who thrives in a supportive, fast-paced environment and enjoys a mix of traditional office responsibilities with occasional personal assistant duties. If you’re highly organized, reliable, and looking for a role where no two days are the same, we’d love to hear from you.
Job Type: Full-time
Pay: $55,000.00 – $60,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Work Location: In person
Job Type: Full-time
Pay: $55,000.00 – $60,000.00 per year
Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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Title: Administrative Coordinator
Company: City of St. Petersburg
Location: Saint Petersburg, FL
