Overview
Administrative Coordinator Jobs in Westborough, MA at Grimes & Company
We are looking for an Administrative Assistant/ Workplace Coordinator who will aid in organizing and coordinating administrative procedures for their location. This role is designed to create and maintain a safe and pleasant work environment while ensuring high levels of organizational effectiveness and communication are met. Assist in the smooth running of the office and help to improve company procedures and the day-to-day operations. Supporting the continuous operation and improvement of our office spaces, including site security, property maintenance and project-based initiatives.
WHAT YOU WILL DO:
Staff main reception desk during normal business hours, fielding incoming calls and visitors.
Respond to calls and emails; handle distribution of mail including FedEx/UPS shipping and receiving, in a timely and efficient manner.
Greet guests and visitors with professional demeanor and provide general support.
Maintain office services by organizing office operations and procedures; reviewing and approving supply requisitions and processing for payment as directed.
Serve as central coordinator for site visit scheduling and logistics in cooperation with various functional areas.
Schedule conference space for large scale meetings or guests, IT and AV equipment, travel arrangements, meals and appointments.
Order various items and equipment as needed within budget.
Coordinate with building contractors and Facilities for necessary maintenance and repairs.
Act as a liaison with facility management vendors, including cleaning, catering and security services.
Facilitate with in-house or off-site activities such as parties, celebrations, employee engagement events, conferences, and community outreach.
Partner with Ops leadership to update and maintain office policies as necessary.
Monitor and report safety or security concerns.
Aid in coordinating and drafting communications.
Maintain cost containment and processes approval of relevant invoices to Accounts Payable.
Monitor all building entry and identification within compliance with established guidelines including control of visitor passes and logs.
Primary role in supporting the continuous operation and improvement of our office spaces, including site security, property maintenance and project-based initiatives.
PREFFERED:
3+ years in administrative support or office management.
Proven experience as an office manager, front office manager, receptionist or administrative assistant.
Proficiency in MS Office (MS Word, Excel, PowerPoint, and Outlook, in particular).
Job Types: Contract, Temp-to-hire
Pay: $25.00 per hour
Expected hours: 40 per week
Schedule:
Monday to Friday
No weekends
Work Location: In person
Show more
Title: Administrative Coordinator
Company: Grimes & Company
Location: Westborough, MA
