Overview
Administrative Coordinator Jobs in Roseland at Youth Peace Center
The Company:
VINCI Construction Grands Projets USA (formally VINCI Construction LLC) is a subsidiary of VINCI Construction Grands Projets with its main office located in Alexandria, Virginia. The scope of the company is general contracting and construction work, along with any associated services related to large, selected Design and Build projects, either public or private for which it can bring clear and strong added value. We aim to develop engineering and construction services for large infrastructure projects in various parts in the United States and provide a highly skilled and competitive professional service in construction field.
Project Overview:
The Walsh-VINCI Transit Community Partners (WVTCP) Joint Venture consisting of VINCI Construction Grands Projets and Walsh Construction has been selected to construct the $2.9BN Design Build Red Line Extension (RLE) project – the largest civil construction contract ever awarded by the Chicago Transit Authority (CTA).
The RLE Mainline Design-Build (MDB) Project will extend the CTA’s Red Line by 5.6 miles, extending from the existing terminal at 95th/Dan Ryan south to 130th Street and Doty Avenue. We are seeking a Doc Control Clerk/Admin assistant to be responsible for maintaining the flow of construction documentation throughout the construction process.
Duties and Responsibilities:
Regarding Doc Control tasks:
Processes submittals and input into EDMS program.
Maintains updated Submittal Log, monitors the submittal schedule and status.
Inputs RFI’s (Requests for Information) into the EDMS.
Receives, logs, and tracks plans and specifications as received including all revisions.
Distributes plans and specifications to contractor personnel as well as subcontractors.
Maintains electronic copy files of project documentation.
Processes and maintains files for change order requests, change orders, contracts, scope changes, and payment applications in an orderly and updated manner.
Processes and maintains transmittals and associated documents.
Tracks and files project photos.
Maintains project FTP site, as needed and applicable.
Regarding administrative tasks:
Provides general administrative support; duties may include following:
1) Data entry and reporting,
2) Processing invoices, check requests or other departmental paperwork,
3) Maintenance of SharePoint sites and/or a document library;
4) Tracking department certifications and other administrative duties as assigned.
Maintains office efficiency by organizing meetings and correspondence such as phone calls, emails, mail and other deliverables. Opens and screens incoming mail and distributes to appropriate team member. May act as first point of contact with internal and external (e.g., clients, vendors, press, job candidates, etc.) sources.
Coordinates meetings, assists with travel arrangements and hotel accommodations as needed, gifts or awards purchase, and food and drink services.
Orders office supplies and wearables though corporate provided vendors.
Key Skills and Knowledge:
Knowledge of construction documents including handling submittals.
Knowledge of the construction process; planning, organizing, and implementing.
Proficiency in Microsoft Office Suite.
Detail oriented.
Ability to work efficiently with many different departments, outside agencies, and subcontractors.
Ability to multitask, work independently, and as a part of a team.
Proficiency in ACONEX or other construction industry standard software packages (an asset).
Bachelor’s degree from an accredited institution.
Salary Range:
$23.48/hr – $35.22/hr
VINCI Construction Grands Projets USA offers all full-time employees competitive wages and benefits, including:
Medical, Dental & Vision Insurance
Health Reimbursement Account (HRA)
Vacation Leave
Sick Leave
10 Paid Holidays
Company 401(k) Matching Contributions
Employee Assistance Program (EAP)
Commuter Benefits Program
Parental Leave
Term Life & AD&D Insurance
Short & Long-Term Disability Insurance
Employee Stock Ownership Plan (ESOP)
Professional Development & Training
Health and Wellness Spending Account
VCGP USA is an Equal Opportunity Employer, Disability/ Veteran
Please click on the attached link to see a digital copy of the Federal, State, and Federal Contractor Posters
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Title: Administrative Coordinator
Company: Youth Peace Center
Location: Roseland
