Overview
Administrative Coordinator 3-4 Panel Jobs in Baton Rouge, LA at State of Louisiana
Administrative Assistant
Full Time, Monday – Friday 7AM to 3:30PM
In Office
$18.00 – $22.00 Depending on Experince
Job Overview
Commercial Glass, Inc is a glazing subcontractor based in Boise, Idaho since 1981, with both a contract glazing and automatic door service division. We are seeking an Administrative Assistant to assist the General Manager and office personnel in daily administrative tasks and efficient operation of the company. This position plays a key role in ensuring smooth office workflow and is often the first point of contact for visitors, clients, and vendors.
The ideal candidate will be dependable, organized, and able to manage multiple responsibilities with professionalism and accuracy. Duties include answering phones, managing emails and correspondence, maintaining records, managing office calendars, assisting with billing and documentation, and providing general office support as needed.
This is a great opportunity for a detail-oriented individual who thrives in a collaborative environment. If you’re proactive, eager to learn, and ready to grow with a company that values teamwork and reliability — we’d love to hear from you!
Job Duties and Responsibilities
· Answer and direct calls on a multi-line phone system
· Manage office general email
· Collect and distribute the mail
· Welcome and assist walk-in customers and vendors
· Send invoices for service and contract jobs
· Review open invoices and follow up on overdue payments
· Processing credit card transactions
· Maintain physical and digital filing systems
· Review unfilled and filled purchase orders
· Respond to requests from customers and general contractors for paperwork and lien waivers
· Post inventory cost on contract jobs folders
· Manage business licensing renewals
· Schedule vehicle maintenance as well as maintain vehicle records and reconciling gas recipes
· Prepare accounts payable invoices and bills
· Assist with paperwork for new hires
· Manage office calendars
· Perform light office cleaning such as sweeping and dusting
· Monitor and order office supplies
· Organize company events such as summer picnic and Christmas party
· Maintain up-to-date employee holiday records such as birthdays and anniversaries
· Website management
· Other duties as assigned
Required Skills & Qualifications
· Proven administrative experience
· Experience in Microsoft Office Suite (Word, Excel, Outlook, Teams)
· Time management skills and ability to multitask and prioritize work
· Ability to work independently and collaboratively to solve problems
· Strong organizational and planning skills
· Strong decision-making skills
· Strong written and verbal communication skills
· Aptitude for learning new software and systems
· Ability to become a certified public notary in the State of Idaho
· High school diploma or equivalent
Company Benefits:
Health, dental, and vision insurance (partial employer contribution)
PTO (after a waiting period)
Paid Holidays
Please apply with your resume through Indeed or email [email protected]
We look forward to hearing from you!
Job Type: Full-time
Pay: $18.00 – $22.00 per hour
Expected hours: 40 per week
Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Work Location: In person
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Title: Administrative Coordinator 3-4 Panel
Company: State of Louisiana
Location: Baton Rouge, LA
