Overview
Administrative Coordinator Jobs in Tomball, TX at HPI Energy Services, LLC
Position
At Tiffany & Co., joy is central to everything we do, from crafting our exceptional pieces to inspiring clients to express and celebrate the many facets of love. It’s a skill that we’ve been perfecting since 1837, one empowered by our daring vision and entrepreneurial spirit. Together, each generation of employees honor our past while dreaming of our future.
The Administrative Assistant will provide support to the Vice President of Global Store & Brand Experience and the broader team as needed. Responsibilities include administrative support, planning and coordinating meetings, conferences and business travel along with other general office responsibilities such as expense reporting and supplies. Responsibilities will also include supporting departmental operations, special projects and additional duties deemed necessary to support divisional goals. Additional responsibilities are outlined below.
Provide administrative support to the Vice President, including strategic calendar management to ensure daily set up for success of the VP (e.g. time between meetings, prep needed for various presentations, prioritize meeting requests, etc.)
Serve as the first-line contact for the VP ensuring that all inquiries are dealt with discretely and professionally, coordinating meetings, conference calls, etc.
Coordinate several major executive meetings, accommodating various schedules
Book comprehensive domestic and international travel. This includes but is not limited to coordinating trip planning for multiple travelers and expediting immigration related paperwork for multiple countries, as well as booking flights, cars, reservations, etc.
Regularly completes expense reporting/reconciliation via the Expense Visor system
Send communications to department staff and leaders from the Vice President
Provide support with presentations. Create and compile detailed Excel and Powerpoint documents for leadership and general internal and external meetings; ensure that there are printed copies
Submit and follow-up on IT and facilities requests for the Store & Brand Experience team
Ensure functionality of printers, fax, copiers, scanners
Ship materials (presentation materials, client gifts, etc.) as needed
Required Qualifications:
At least 4+ years of administrative experience supporting a team and senior-level executives in a fast-paced environment
Strong interest in developing leadership skills
Excellent organization skills
Exposure to art, galleries and events
Business writing & verbal communication skills
Diplomatic communication skills
Deadline driven with flexibility and superior organization skills
Quick to adjust to changing priorities
Demonstrated interest in learning creative communication and operations management
Experience overseeing executive calendar management and travel
Shown mastery in Microsoft Office Applications with an emphasis on Powerpoint and Excel
Preferred Qualifications:
Bachelor’s degree
Experience working in a corporate environment, preferably at an architecture firm or creative organization
The hiring range for this position ranges from $27.71 – $37.49. The rate of pay offered will be dependent upon candidates’ relevant skills and experience.
TIFFANY & CO.
MAISON
Founded in 1837 by Charles Lewis Tiffany in New York City, Tiffany & Co. is one of the world’s most prestigious houses for jewelry and accessories. Love has been the driving force of Tiffany & Co. since its inception, uniting the jeweler’s core values of inventiveness, craft and joy in designs that endure across generations.
As a global pioneer in the art of fine jewelry, Tiffany has spent almost two centuries perfecting its craft and setting benchmarks within the industry. It is through this unwavering vow to excellence and expertise, to heritage and innovation, to optimism and possibility that Tiffany continues its legacy, creating designs that inspire people to express and celebrate the many facets of love.
Show more
Title: Administrative Coordinator
Company: HPI Energy Services, LLC
Location: Tomball, TX
