Overview
Administrative Coordinator Jobs in Santa Ana, CA at Avalign Ltd.
Title: Administrative Coordinator
Company: Avalign Ltd.
Location: Santa Ana, CA
Location: Orange County (Hybrid)
Salary: $65,000- $72,000 + Bonus & Overtime Eligibility
We are hiring an Administrative Coordinator for a prestigious AM 100 law firm based in Orange County. This is a great opportunity for an organized, detail-oriented professional who enjoys supporting multiple teams in a fast-paced, professional services environment.
This role offers a hybrid work schedule and overtime is paid after 40 hours.
About The Role
As an Administrative Coordinator, you’ll provide critical support across several departments including operations, facilities, finance, talent management, and firmwide initiatives. You’ll play an important part in managing office logistics, reporting, event coordination, and day-to-day administrative tasks.
Responsibilities
Provide administrative support across multiple teams and departments
Maintain administrative files, databases, and generate reports and presentations
Coordinate office events, social activities, and office-specific programs
Support office relocations, space assignments, and office logistics
Assist with budget tracking and expense reporting
Serve as a key point of contact for internal and external communications on behalf of senior leadership
Handle additional administrative tasks and special projects as assigned
What You’ll Bring
3+ years of administrative support experience, preferably in a professional services or legal environment
Strong proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
Excellent communication skills with strong attention to detail
Experience coordinating events or training sessions is a plus
Familiarity with talent management systems (PeopleSoft, SuccessFactors, Workday) or document management tools (WorkSite) is a plus
Associate’s or Bachelor’s degree preferred
Compensation & Benefits
Salary Range: $58,000 – $72,000 per year (based on experience)
Bonus eligibility
Overtime paid after 40 hours per week
Hybrid work schedule (some onsite, some remote work flexibility)
Comprehensive benefits package
