Overview
Administrative Coordinator 4 Jobs in Marrero, LA at State of Louisiana
Provides complex administrative support for department management. Coordinates and oversees the work of support staff.
Responsibilities
Job Functions
Provides administrative support to the Women’s Basketball program, including coaches, support staff, and student-athletes.
Manages travel expense reports and employee reimbursements for the Women’s Basketball program by reviewing all travel documents and receipts for accuracy, while also ensuring University and Departmental policies are being met.
Serves as the Purchasing Card Reallocator, reviewing and collecting receipts from cardholders while ensuring that proper P-Card policies and procedures are being followed.
Responsible for ordering standard operational supplies through the campus accounts payable Purchasing System.
Assists with meeting & event set up, as well as other duties as assigned.
Manages calendars for the Women’s Basketball staff.
Coordinates with the Athletics Business Office to perform other related duties as assigned.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Conditions
Nearly continuously: office environment
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Prior University of Utah Experience
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
* Do you have a related Associate’s degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
Yes
No
* Do you have three or more years of clerical/administrative experience?
Yes
No
* Indicate your level of expertise in MS Office (Word, Excel, PowerPoint, Outlook, etc.)
Basic
Intermediate
Advanced
* Do you have previous work experience in a college/university environment?
Yes
No
* How many years of supervisory experience do you have?
No experience
Less than 1 year
1 year or more, but less than 2 years
2 year or more, but less than 4 years
4 years or more
* Please disclose any prior discipline or other consequences or sanctions imposed against you in connection with sexual harassment, other sexual misconduct, discrimination or retaliation.
(Open Ended Question)
Applicant Documents
Required Documents
Resume
Cover Letter
Optional Documents
Historical Only – Do Not Use – See Document Description for More Information – Addendum to the University of Utah – Veteran Only
Historical Only – Do Not Use – See Description for More Information – Appropriate discharge document (such as DD-2214) – Veteran Only
Open Date
05/09/2025
Requisition Number
PRN41871B
Job Title
Administrative Assistant
Working Title
Administrative Assistant
Job Grade
D
FLSA Code
Nonexempt
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
VP Area
President
Department
00327 – Athletics Department
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$20.59 – $21.55
Close Date
08/10/2025
Priority Review Date (Note – Posting may close at any time)
Show more
Title: Administrative Coordinator 4
Company: State of Louisiana
Location: Marrero, LA
