Overview
Administrative Coordinator Jobs in Huntsville, TX at The Jack Olsta Co.
Primary Purpose:
Perform administrative/secretarial duties and assist Assistant Superintendent of Development and Engagement and Director of Reading/Language Arts in efficient operation of the department.
Qualifications:
Minimum Education/Certification:
High school diploma or equivalent
Minimum Experience:
Five years secretarial experience, preferably in a public education environment
Special knowledge and Skills:
Knowledge of all job-related skills necessary to perform assigned duties
Major Responsibilities and Duties:
Serve as Administrative Assistant to Assistant Superintendent of Development and Engagement and Director of K-6 RLA
Serve as liaison for Assistant Superintendent of Development and Engagement and Director of K-6 RLA and department to promote positive relations with other administrators, district staff, parents, community, and others.
Perform secretarial duties for department administrators as needed.
Coordinate meetings – arrange for facilities, catering, contact participants, and prepare materials.
Assist in development department budget & maintain accurate records of expenditures.
Demonstrate responsible fiscal control of the department budget and coordinate with campuses purchasing, invoicing and inventorying items as appropriate.
Maintain records.
Process monthly mileage reimbursements for department.
Process staff development stipends/substitutes.
Process department absences.
Process work-orders for department.
Maintain general supply closets for department.
Maintain supply & refreshment storage room at Tomball Innovation Center and Central Office
Assist in coordination of staff development program – preparation of brochures, materials, registration, and maintenance of participant database.
Prepare quality documents – agendas, correspondence, website information, program evaluations, Board Reports, etc.
Prepare graphics for presentations.
Coordinate registration, travel and housing arrangement for Assistant Superintendent of Development and Engagement and Director of Reading/LA and their teams
Demonstrate initiative to develop skills applicable to perform assigned duties.
Facilitate preparation of Administrative Rally, New Teacher Academy, Leadership Collaborative, quarterly department meetings, mentor meetings, large scale district events and community outreach events.
Maintain personnel files assuring the highest level of confidentiality of information.
Take minutes during meetings, as needed.
Assist in the coordination of Spelling Bee, & other department initiatives.
Assist in the coordination of community initiatives.
Maintain calendar of events for department.
Process department supplemental payroll and reimbursements in a timeline manner.
Secure presenters and facilitate the contract process.
Award credit for staff development for Tomball ISD staff.
Working Conditions:
Position may require periods of sitting at computer or standing at copier.
Some lifting of boxes, supplies, etc.
Use of a vehicle is necessary to run errand and pick up supplies as necessary.
Sometimes necessary to work after-hours to complete projects.
Attend and help facilitate some weekend events throughout the school year.
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Title: Administrative Coordinator
Company: The Jack Olsta Co.
Location: Huntsville, TX
