Overview
Administrative Coordinator Jobs in Norfolk, VA at The Port of Virginia
Position Details
Position Information
Requisition Number
S4436P
Home Org Name
Professional & Continuing Edu-Other
Division Name
Assoc Prov & VP for Outreach
Position Title
Coordinator, Business/Administrative Services
Job Class Code
DB04A/B
Appointment Status
Full-time
Part-time FTE
Limited Term
No
Limited Term Length
Job Summary
The Associate Provost and Vice President for University Outreach | Professional and Continuing Education division is hiring for a Business/Administrative Services Coordinator I/II position.
This role will provide advanced and non standard administrative, financial, clerical support duties with minimal to no supervision to the online certification unit within the Office of Professional and Continuing Education.
Essential Functions
Essential functions:
Complex administrative responsibilities without supervision
Track budgets and run funding authorizations for the Military Spouse Career Advancement Accounts, Army Credentialing program; Emergency Management Program , and Private Pay Certificates
Be a liaison to outside vendors, DOD Personnel, students, and university departments for all programs listed above
Prepare written and oral communication to students and curriculum providers
Maintain a filing system to support the programs
Prepare and process forms related to the programs;
Greet and hold telephone conversations with curriculum providers and students on a variety of nonstandard issues;
Assist the Assistant Director with Dispute Resolution
Enter grades and register students in the registration system
Prepare certificates and mail to students
Work in both the internal registration system and the DOD registration system portal to create and maintain the database
Advise students on dispute policies and advocate for students with regards to type of certificate and the process for enrollment
Prepares business and financial reports for the unit
Serve as the backup for collections reporting and payroll
Why Work at Auburn?
Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
Ready to lead and shape the future of higher education? Apply today! War Eagle!
Minimum Qualifications
Minimum Qualifications
High school diploma or equivalent.
4 years experience in an administrative and financial support service.
Minimum Skills, License, and Certifications
Minimum Skills and Abilities
Excellent written and interpersonal communication skills.
A strong appreciation and understanding of customer service.
Able to simultaneously manage multiple projects and deadlines.
Possess strong computer skills in Microsoft applications and databases.
Positive team oriented attitude.
Minimum Technology Skills
Microsoft applications and databases
Minimum License and Certifications
Desired Qualifications
Desired Qualifications
Experience working with Aceware Student Manager Software or a similar registration database system.
Experience with the Military Spouse Career Advancement Accounts.
Posting Detail Information
Salary Range
$35,570- $58,700
Job Category
Administrative
Working Hours if Non-Traditional
City position is located in:
Auburn
State position is located:
Alabama
List any hazardous conditions or physical demands required by this position
None
Posting Date
05/07/2025
Closing Date
05/27/2025
Equal Opportunity Compliance Statement
It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Equal Opportunity Compliance (EOC) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.
Special Instructions to Applicants
Please utilize the attachment feature of our online employment site and attach the following: cover letter, resume and professional references. Only complete application materials will be accepted for review.
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Title: Administrative Coordinator
Company: The Port of Virginia
Location: Norfolk, VA
