Overview
Administrative Coordinator Jobs in Chicago, IL at Mack & Associates, Ltd.
Title: Administrative Coordinator
Company: Mack & Associates, Ltd.
Location: Chicago, IL
An elite Chicago law firm is looking for a detail-oriented and driven Administrative Coordinator to play a key role in the day-to-day operations for one of its high-performing departments. This full-time position offers a salary range of $75,000 to $95,000 and a generous benefits package, including Medical, Dental, and Vision coverage, Life and Disability Insurance, a Retirement Plan, and Commuter Benefits.
This is an exciting opportunity to be at the heart of a fast-paced legal team, supporting top-tier attorneys and helping drive operational excellence, strategic initiatives, and client service.
Responsibilities of the Administrative Coordinator:
Orchestrate meetings, trainings, and events for the group—handling everything from calendars and catering to materials and tech setup.
Deliver high-level administrative support to department leaders, managing complex calendars, coordinating travel, processing expenses, and scheduling meetings.
Organize and maintain critical internal documents and reports, including business plans, task lists, and department materials.
Keep the department’s intranet and information systems current, ensuring easy access to key practice management resources.
Support data-driven decision-making by compiling and analyzing metrics on budgets, timekeeper hours, utilization, and more.
Collaborate with billing and client value teams to streamline matter intake, approvals, and financial reporting for cases.
Assist with marketing initiatives, including award submissions, digital content tracking, and brand consistency.
Jump into a variety of department-wide projects, ensuring accurate data, timely updates, and seamless execution of internal initiatives.
Qualifications of the Administrative Coordinator:
Bachelor’s degree required.
2–4 years of experience in a legal administrative or paralegal role within a law firm.
Solid command of Microsoft Office (Outlook, Word, Excel, PowerPoint).
Impeccable organization, a keen eye for detail, and the ability to balance multiple priorities with grace.
Excellent communication skills—written, verbal, and interpersonal.
A polished, professional demeanor and the poise to thrive under tight deadlines.
P-15
