Overview
Administrative Coordinator Jobs in Los Angeles, CA at Public Health Institute
Do you thrive in a service-oriented environment where you are part of a collaborative team? Do you want to have a career with a company that values its employees?
We are CCMC, a community management company specializing in master-planned communities. Our vision of inspiring a resident-centric focus is brought to life by our core values: Integrity, Respect, Service and Community.
At CCMC, our Administrative Coordinator plays a crucial role in executing our company’s purpose statement: We build community by bringing people together in the neighborhoods where they live and in the offices where we work. Simply put, we create experiences that connect people.
The Administrative Coordinator will maintain a high degree of customer service in all resident inquiries and interactions; answer a high volume of phone calls and emails, and provide general information or re-direction to appropriate departments; all while learning and growing their administrative, communications, and accounting skills.
About the Community:
Located on the lakeshore and nestled into the rustic landscape, this community caters to outdoor enthusiasts. Community amenities include miles of scenic hiking and biking trails, park areas and playgrounds, a spectacular multi-level Beach Club that features a dramatic infinity-edge pool, multiple grotto pools, a fitness center, indoor/outdoor dining facilities, and a private restaurant.
What you’ll accomplish:
Assist with Administrative, Accounting, and other clerical needs using a variety of office equipment, software, and tools
Open, log in and appropriately disseminate all incoming mail and deliveries
Accept Association payments, process checks for immediate posting, and assist Homeowners with payment options/methods and waivers of late fees or fines
Manage accounts payables processes, including coding of invoices, maintenance of all expense backup documentation, and ensuring association checks are handled and distributed with the utmost care
Inventory, maintain and order office and janitorial supplies
Participate in community events and meetings as needed
What we’re looking for:
Professional and adaptable, demonstrate good time management and organizational skills and have demonstrated an ability to maintain the confidentiality of business matters
Self-motivated, dependable, organized, and efficient with excellent problem-solving skills
Computer skills that include a strong working knowledge of MS Office programs such as Outlook, Word and Excel
Able to communicate effectively orally and in writing, and have high attention to detail
Have excellent telephone manner, with a commitment to the highest customer service possible
Candidates must be able to sit or stand for extended periods and attend and community events as required
Must have a valid driver’s license in the state of employment and must have reliable means of transportation as a personal vehicle may be required to perform certain responsibilities
Must be available to work a flexible schedule to meet the needs of the site as determined by the Community Manager, including possible evenings and weekends.
Must pass pre-employment drug screen and background check
If driving is, or becomes, a requirement of the role, it is required, at all times, that you hold a valid state driver’s license for the class of vehicle you are driving, maintain a clean motor vehicle report, and hold current automobile insurance at statutory limits. You must notify People Operations immediately regarding any change to your motor vehicle standing. CCMC may periodically review motor vehicle reports to ensure compliance with these requirements.
The physical requirements can vary, but generally, they may include:
Lifting and Carrying: Occasionally lifting and carrying supplies or equipment up to 25 pounds.
Extended Sitting or Standing: Capability to sit or stand for extended periods during meetings or events.
Manual Dexterity: Skills in using technology, including computers and mobile devices.
Driving: Ability to operate vehicle to perform certain job functions. (Please note: We will request and review an MVR at the time of hire and on a periodic basis thereafter to ensure that employees maintain a satisfactory driving status.)
We are committed to creating an inclusive and accessible work environment. If you require reasonable accommodations during the application process or in performing the job duties as described in the posting, please email [email protected] so we can review next steps together.
What we offer:
Competitive pay, depending on experience
Part-time, flexible schedule
Perhaps most importantly, a service-oriented team who is dedicated to your success!
Title: Administrative Coordinator
Company: Public Health Institute
Location: Los Angeles, CA
