Overview
Administrative Coordinator Jobs in Copenhagen, Capital Region of Denmark, Denmark at Hays
Title: Administrative Coordinator
Company: Hays
Location: Copenhagen, Capital Region of Denmark, Denmark
Are you passionate about administrative tasks and looking to make a significant impact in a dynamic team?
Hays are seeking a Temporary Administrative Coordinator to work for our client in Copenhagen.
If you thrive in a fast-paced environment and have a knack for administrative coordination, this is the perfect opportunity for you!
Responsibilities:
Calendar Management: Efficiently manage and coordinate multiple calendars, ensuring all appointments, meetings, and events are scheduled accurately and timely.
Scheduling: Book and confirm appointments, interviews, and meetings, considering time zones and availability of all parties involved.
Coordination: Liaise with internal and external stakeholders, including executives, directors, and other administrative staff, to ensure seamless scheduling and communication.
Conflict Resolution: Identify and resolve scheduling conflicts proactively, adjusting appointments as necessary to accommodate changes.
Reminders and Follow-ups: Send timely reminders and follow-ups for upcoming meetings and deadlines to ensure all parties are prepared.’
Documentation: Maintain and organize calendar-related documentation, such as meeting agendas, minutes, and follow-up tasks.
Communication: Serve as the primary point of contact for calendar-related inquiries, providing clear and concise information to all stakeholders.
Administrative Support: Assist with other administrative tasks as needed, including, managing correspondence and supporting team projects.
Requirements:
Strong organizational and time-management skills.
Excellent communication, change management and interpersonal abilities.
Proficiency in calendar management tools- Outlook, Excel and PowerPoint.
Ability to handle multiple tasks and prioritize effectively.
Attention to detail and problem-solving skills.
Positive attitude and a team-oriented mindset.
Proficient in English.
Practical Information:
Start Date: 1st of February 2024
Languages: English
Duration: Minimum 3 Months
Work Location: Copenhagen-Onsite
Join us and be part of a company that values creativity, collaboration, and continuous improvement.
For more information about the project, please contact:
Sune D. Rasmussen Wøhler- Senior Manager of Candidate Relations
