Overview
Administrative Coordinator Jobs in San Francisco Bay Area at The Phoenix Group
Title: Administrative Coordinator
Company: The Phoenix Group
Location: San Francisco Bay Area
Our client, a multinational law firm, is seeking a Administrative Coordinator to support their team in the San Francisco office
Administrative Support
Project Coordination: Provide administrative and logistical support to the team, including scheduling meetings, handling expense reimbursements, and managing multiple projects aligned with team priorities.
Internal Liaison: Communicate professionally and confidentially with attorneys and staff
Content Management: Maintain and update the internal Client Connect pages; coordinate related content with the Diversity & Inclusion team.
Process Improvement: Review and revise procedures and documentation as needed.
Engagement & Professional Development
Associate Committee Support: Ensure committee representation across offices, assist with scheduling, maintain rosters, and support call preparation.
Survey Management: Develop internal surveys using Microsoft Forms; handle distribution, response tracking, and gift coordination.
Coaching Engagements: Track coaching sessions, process vendor invoices, and manage required forms in collaboration with the Project Manager.
Event Support: Help organize firmwide and regional training sessions and events, handling logistics like scheduling, catering, materials, invites, and tech setup. Support virtual meetings with breakout room coordination.
New Hire Integration: Assist in tracking new hires and their onboarding across regions.
Pathway & Shadowing Programs: Support mentorship communications, maintain mentor/mentee records, track program participation, and flag issues as needed.
Performance Management
Evaluation Committees: Prepare and distribute materials for attorney evaluation meetings and serve as a resource for committee members and partners.
Evaluation Process Administration: Enter and maintain evaluation data, manage feedback and reports, prepare charts and templates, proofread content, and support the delivery and tracking of evaluations.
Data & Systems Management: Ensure accurate input of evaluation results into HR systems, maintain confidential records, and manage evaluation timelines with discretion.
Education & Experience
A bachelor’s degree or a minimum of two years of relevant experience within a law firm—or an equivalent combination—is required.
Technical & Professional Skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and firm-specific platforms such as viEval and viLMS.
Strong project management skills with excellent organizational and time management abilities.
High attention to detail with the ability to follow complex instructions accurately.
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
