Overview
Administrative Coordinator Jobs in Santa Monica, CA at Career Group
Title: Administrative Coordinator
Company: Career Group
Location: Santa Monica, CA
Executive Administrative Coordinator – Investment Management Firm
An established Investment Management Firm is seeking a highly skilled and detail-oriented Executive Administrative Coordinator to provide comprehensive support to the department. This role requires a proactive and organized professional who can manage multiple priorities, handle confidential information, and communicate effectively across teams and external partners.
Key Responsibilities:
Calendar & Meeting Coordination: Schedule and organize complex activities, including meetings, travel arrangements, conferences, and department events.
Administrative Support: Sort and distribute mail, draft responses, and manage incoming calls
Liaison & Communication: Serve as the point of contact between the department, executive leadership, and external agencies.
Financial & Expense Support: Process check requests, travel reimbursements, and corporate credit card expenses, ensuring accuracy in financial documentation.
Qualifications:
Strong organizational and multitasking skills with the ability to prioritize large volumes of information.
Exceptional written and verbal communication skills with a keen attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work both independently and collaboratively within a team-oriented environment.
Experience in financial services, investment management, or a corporate setting is preferred.
This is an excellent opportunity for a professional, resourceful, and proactive administrative expert to join a prestigious firm and contribute to its success.
To apply, please submit your resume for consideration.
