Overview
Administrative Coordinator Jobs in New Orleans, LA at RNGD
Full Job Description
About the Company
RNGD (a Palmisano Company) is a rapidly scaling organization emerging as a nationally recognized leader in construction through our unique Renegade mindset focused on innovation, creativity, and culture. The team is made up of a highly engaged group of seasoned professionals and emerging leaders. We are creators who believe that what we build drives the growth of our cities and that to fulfill our mission, we must constantly challenge the old way of doing things. Headquartered in New Orleans, Louisiana, we thrive on building communities, building teams, building leaders, and growing the business throughout the Southeast region with additional teams currently in Nashville and Huntsville.
About the Role
The Preconstruction Coordinator will guide the Preconstruction Team in the successful management of preconstruction documents, project files, and turnover documents. This individual will also coordinate with Business Development to obtain, track, and engage new prospects through the customer relationship management (CRM) software.
Primary Responsibilities
Receive, track, and maintain bid documents including plans and specifications on shared drive
Review bid invitations, present potential projects for review to Preconstruction Team, complete bid forms, and appropriately respond to invitations to bid
Update bid negotiated list and distributed to preconstruction team weekly
Develop meeting packages and attend, take notes and follow up on meetings as necessary
Acquire bid bonds
Verify Davis Bacon Act and/or Buy America requirements for bid projects & obtain applicable Wage Determination as needed
Update bid list as needed & distribute to preconstruction team daily
Maintain data integrity of CRM system with frequent updates and accurate data entry
Run custom reports for Preconstruction Team and other leaders as needed through the CRM
Collaborate with preconstruction team to meet project deadlines and produce deliverables
Facilitate the distribution of documents such as plans, specifications, RFIs, addenda, etc. between the Preconstruction Team and clients
Retrieve list of general contractor bidders and contact information on bids with multiple general contractors
Create job information sheets and project binders for new projects
Maintain a high level of attention to detail in all tasks to ensure that project documentation is error-free and that all administrative processes are followed meticulously.
Coordinate with business development to track prospects and projects in the customer relationship management (CRM) system
Assist in the RFP process by sourcing relevant information for proposals and setting timelines for content delivery
Assist with all administrative company luncheons, meeting set-up, and trainings as requested and actively engage in industry and community events as needed
Ensure all project, company, and client policies, procedures, ethics & standards are followed
Qualifications
2+ years of previous experience in construction administration or a related field is preferred
Minimum of Associates degree is preferred
Proficiency in Microsoft Office products & ability to learn new software products
Strong organizational and multitasking skills
Excellent communication skills, both written and verbal
Title: Administrative Coordinator
Company: RNGD
Location: New Orleans, LA
Category:
