Overview
Administrative Coordinator Jobs in Kansas City, Kansas, USA at L’Arche Heartland
Title:
Administrative Coordinator
Reports to:
Executive Director
Direct Reports: L’arche
Leadership
Team
Key Responsibilities
Provide administrative support to the medical, financial, and day-to-day operations of the community to include invoice processing, preparing deposits, writing reports, booking appointments, tracking meds, and paying invoices in a timely manner.
Occasionally utilize Quick Books for revenue and expense tracking as well as budget management.
Maintain financial records, assist in annual audit activities, input and submit payroll, and provide reports to leadership on a regular basis.
Monitor group home accounts, office petty cash, day service accounts, and day service petty cash reconciling monthly.
Submit and verify payment of I/DD Home and Community Based Supports Medicaid Waiver billing through Managed Care Organizations.
Maintain program records, assist in maintaining donor database and community website.
Provide administrative support to the leadership team by maintaining the community calendar, managing mail daily, assisting in preparation of correspondence, and answering the office phone.
Monitor and schedule vehicle maintenance as well as maintaining pertinent records.
Support staff with appointments and meetings.
Maintain Core Member accounts and Core Member file maintenance.
Support Day Service Program by completing monthly programmatic paperwork.
Support Human Resource activities, including but not limited to maintaining employee files, assisting employees with benefits, and maintaining enrollment records.
Other duties as assigned.
Note taking.
Required Skills/Abilities
Strong interpersonal skills.
Strong communication and organizational skills.
Attention to detail and the ability to multitask.
Ability to problem solve.
Computer literacy.
Experience And
Education
Some college preferred; high school diploma or GED required.
1-2 years accounting experience.
Experience with ADP or payroll systems a plus.
Experience with individuals with developmental disabilities desired.
Experience with social media, Microsoft Office, ADP, and Givebutter preferred.
Physical Requirements
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 25 pounds at times.
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Title: Administrative Coordinator
Company: L’Arche Heartland
Location: Kansas City, Kansas, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Healthcare Administration)
