Overview
Administrative Coordinator Jobs in New York, NY at Punch List Plus
About Us
We are a technology engineering company, located in DTC. We take pride in doing great work, paying attention to detail, and bringing innovation to our industry. We are looking to add a well-versed, career-oriented individual with a can-do attitude and someone who has the creativity and technical expertise to handle day-to-day business and office management functions.
About the Position
Our goal for this position is to work directly with the President to make the company look and function efficiently, systematically, intentionally and in a seamless fashion. This position will be responsible for all day-to-day business and office management functions.
This is a full-time, in-house position: Monday-Friday from 8am-5pm
Duties & Responsibilities:
· Complete weekly timesheet and expense checks
· Manage all aspects of monthly invoicing including, but not limited to:
Create invoices based on timesheets and expense reports
Send invoices to clients
Address invoice issues
Track & follow-up on AR aging
Update monthly budget reports
Input invoices into QuickBooks
Update monthly client compliance reports
· Manage HR Functions
Recruiting
Onboarding
Employee benefits
Update and maintain employee handbook
Employee engagement
· Financial Management
Process payroll twice a month
Accounts payable once a week
· Manage the company operational manuals and ensure all processes and procedures are current & up to-date
· Train staff on business functions such as systems (SutiHR/SutiExpense, DropBox, etc.) to enable growth and redundancy
· Assist with proposals, contracts and task orders
· Employee insurance renewals – Medical/Dental/Vision and other
· Company insurance renewals – General/Professional/Auto and other
· Obtain and renew company certifications
· Assist accountant as needed on AR clarifications
· Assist in annual audit process
Coordinate with President and auditing firm
Provide documents to auditing firm as requested (employee timesheets, PTO accruals, expense receipts, etc.)
Complete AASHTO questionnaire
Submit final audit report to CDOT
· Coordinate monthly office supply order and maintain a clean office
· Greet all incoming clients/guests
· Other duties as assigned
NO bookkeeping or accounting functions are included with this position
Our ideal candidate will have the following:
· 3 to 5 years of previous office manager experience at a consulting firm
· Positive attitude & demeanor
· Willingness to learn and grow
· Excellent communication skills (both written & verbal)
· Comfortable with technology & cloud-based systems like Dropbox, etc.
· Proficiency in Word, Excel, Adobe, SutiHR, etc.
Compensation & Benefits:
· $70,000 annual salary plus benefits
Start Date:
Must be able to join within 2 weeks, after position is offered
Job Type: Full-time
Pay: $70,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Work Location: In person
Title: Administrative Coordinator
Company: Punch List Plus
Location: New York, NY
