Overview

Administrative Coordinator Jobs in Cleveland, OH at Howard Hanna Real Estate Services

Title: Administrative Coordinator

Company: Howard Hanna Real Estate Services

Location: Cleveland, OH

Join the Howard Hanna Family of Companies! Hanna Commercial is looking to hire an Administrative Coordinator to join its Property Management Division. This position will report to the Directory of Commercial Property Management and be assigned to work closely with property managers and their assigned buildings.

Creates and manages Purchase Order System for service contracts, supplies, and vendor work

Manages vendor lists

Manages group purchasing program

Purchases supplies for building operations team and individual buildings

Process invoices, utility bills

Process office wide mail

Process Contracts, Certificates of Insurance, and other computerized maintenance files

Create Purchase orders for, help with ordering supplies, vendor options etc

Maintain operations file system

Job Responsibilities Relating to assisting with Maintenance Staff:

Responsible for the overall operation and data entry for the computerized maintenance system program

Responsible for dispatching field technicians and scheduling field work

Maintains emergency building key system

Maintains emergency call lists, and interacts with 24/7 call center

Work in compliance with all applicable codes, government regulations and company directives related to building operation, and workplace safety

Works with office manager to fulfill office wide administrate duties as necessary

Works with entire department to foster growth as a business and individually

Process maintenance calls and create work orders

Administer safety program

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

Ability to manage time effectively

Be physically and mentally able to perform duties

Ability to perform under stressful situations, multi-task, deal with multiple personalities, and prioritize work requests

Must possess an attitude of safety and emergency preparedness; understand the principles of a life safety program, company safety programs and training, and their overall importance to building operations

General computer skills with Word, Excel, and general software usage. Heavy use of Adobe Acrobat

Have basic accounting knowledge to understand invoices, coding, and contract terms

A service-oriented attitude is required; you will interact with building tenants, vendors, public authorities, co-workers and visitors.

This is a full time, 40 hour per week position with competitive benefits (medical, dental, vision, 401(k) and partial paid parking. This position has the ability for hybrid after initial training period is successfully completed.

HowardHanna.com

Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran’s status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.

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