Overview
Administrative Coordinator and Compliance Analyst Jobs in New York, NY at Neuberger Berman
Midwest BankCentre is proud to be recognized as one of St. Louis’ Top Workplaces for the last four consecutive years!
Are you ready to lead with purpose and make a real impact on our community? Join Our Team and Make a Difference at Midwest BankCentre!
Why Midwest BankCentre? Our company culture is all about engagement and collaboration with our teams. We value diversity, inclusion, and innovation. When you join Midwest BankCentre, you’re not just joining a company; you’re joining a community of like-minded individuals who are dedicated to making a positive impact.
We are committed to making meaningful, long-term investments in communities that lift everyone up so we can all RISE TOGETHER. Our commitment to shared prosperity, our investment in Community and Economic Development and our dedication to diversity and inclusion are reflected is the ways Midwest BankCentre lives its purpose.
Objectives of this Role
The Executive Administrative Assistant provides high-level support to the executive leadership of HR, Digital, and Marketing. This role requires exceptional communication and organizational skills, the ability to manage complex calendars, and the expertise to coordinate board reporting and executive presentations. The ideal candidate will thrive in a fast-paced, dynamic environment and proactively anticipate the needs of multiple executives.
Essential Functions:
Executive Support & Calendar Management
Provide comprehensive administrative support to HR, Digital, and Marketing executives.
Proactively manage and coordinate complex calendars, scheduling meetings, and prioritizing appointments based on strategic goals.
Anticipate scheduling conflicts and provide thoughtful recommendations for resolutions.
Board & Leadership Support
Prepare, edit, and coordinate monthly and quarterly board reports in collaboration with leadership and key internal/external stakeholders.
Assist in the creation of executive-level PowerPoint presentations for internal and external audiences.
Maintain confidentiality while handling sensitive leadership and board-related information.
Project & Communication Management
Serve as a liaison between executives, internal teams, and external partners, ensuring seamless communication and follow-up.
Research and respond to moderately complex inquiries and requests with professionalism.
Organize and manage small to mid-sized projects, ensuring timely execution and follow-through.
Develop a system for prioritizing executive communications and key activities.
Maintain and update the Master Project List.
Send timely reminders and follow-ups for project updates and deadlines.
Marketing & Social Media Coordination
Assist in managing timelines for executive thought leadership content, ensuring pieces are developed, reviewed, and posted in alignment with the Midwest BankCentre master calendar.
Coordinate with marketing to ensure content aligns with brand guidelines and maximizes visibility across executive channels.
Event Planning & Office Coordination
Plan and coordinate team events, meetings, and leadership off-sites.
Track expenses and prepare executive expense reports in a timely manner.
Identify best practices in administrative operations by collaborating with other Executive Assistants across the organization.
Financial & Billing Oversight
Track and manage invoices, ensuring accuracy and timely processing.
Conduct billing analysis, identifying discrepancies and opportunities for cost savings.
Community Engagement & Philanthropy Support
Lead and manage United Way Committee tasks, driving engagement and participation.
Serve as Bright Funds Admin, overseeing employee donation programs and reporting on impact.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities are as required and may change at any time with or without notice.
Competencies
Customer Centric Focus
Diversity and Inclusion
Act with Integrity
Collaboration and Teamwork
Results Oriented/Execution
Business Acumen
Skills and Qualifications
3–5 years of experience in an executive administrative role, supporting multiple leaders.
Bachelor’s degree in Business, Communications, or a related field preferred.
Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint); experience with project management tools like Asana is a plus.
Exceptional written and verbal communication skills, with the ability to craft professional correspondence and executive reports.
Strong organizational skills with impeccable attention to detail and accuracy.
Ability to manage multiple priorities and adapt to shifting deadlines in a fast-paced environment.
Self-motivated and capable of working independently while maintaining strong team collaboration.
Experience handling confidential information with discretion and professionalism.
Familiarity with social media platforms and content posting best practices.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Hybrid/remote-friendly role, with flexibility to support executive needs.
Must have reliable transportation for attending off-site meetings and events as needed.
Occasional evening work required for community and leadership events.
Ability to sit, stand, and walk for extended periods when needed.
Ready to Make Your Mark?
If you’re passionate about banking with a purpose and ready to take the next step in your career, we want to hear from you! This is an excellent opportunity for individuals with commercial credit experience who are eager to contribute to our community-focused mission.
Why Join Us:
Community Focus: Be part of a community bank that values and actively supports the St. Louis area.
Competitive Compensation: We offer a comprehensive salary and benefits package.
Professional Growth: Opportunities for continuous learning and development.
Impactful Work: Play a key role in shaping the credit strategy and success of our organization.
Collaborative Culture: Work in a supportive and dynamic environment that values teamwork and innovation.
Don’t meet every single requirement?
If you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to go ahead and apply. You may be the right candidate for this or other Midwest BankCentre roles!
AAP/EEO Statement
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
We thank all applicants in advance for their interest in this position and Midwest BankCentre. Only applicants selected for an interview will be contacted.
Title: Administrative Coordinator and Compliance Analyst
Company: Neuberger Berman
Location: New York, NY
