Overview
Administrative Coordinator – Arts and Humanities Jobs in Long Island-Queens at The City University of New York (CUNY)
Position Overview
The Office Administrator will play a critical role in supporting the day-to-day operations of a satellite office workplace. This is a part-time (25 hours/week), on-site role focused on keeping the office running efficiently while ensuring a positive experience for both internal and external clients. As an IFM provider, Flexim’s success depends on meticulous attention to detail, proactive service delivery, and strong communication — and this role is central to upholding those standards.
Key ResponsibilitiesOffice Management & Upkeep
Maintain a clean, organized, and functional workspace aligned with IFM best practices.
Oversee general office operations, including supply management and space organization.
Coordinate with building management and Flexim Management for maintenance or repairs.
Vendor Management
Act as primary liaison for office-related vendors (cleaning, catering, maintenance, etc.).
Track service quality, manage contracts, and process vendor invoices in coordination with Finance.
Ensure compliance with service level agreements and client expectations.
Office & Event Support
Provide logistical and hands-on support for internal meetings, events, and workspace changes.
Assist with setup and coordination of special events or employee engagement activities.
Stakeholder & Client Liaison
Serve as a key contact for internal teams and leadership needing office-related assistance.
Act as a point of coordination between Flexim and the client, representing Flexim’s interests and standards.
Qualifications
2+ years of experience in office administration, facilities support, or workplace operations.
Strong multitasking, organizational, and problem-solving abilities.
Exceptional communication and interpersonal skills.
Experience working in an IFM or corporate facilities environment is a strong plus.
Proficiency with Google Workspace, Microsoft Office, and basic workplace systems.
Work Environment
On-site presence required; some schedule flexibility may be available.
Occasional lifting or moving of office/event equipment may be needed.
Why Join Flexim?
Work with an established IFM provider dedicated to innovation and operational excellence.
Be part of a supportive, fast-paced team where your contributions make a visible impact.
Enjoy a collaborative, people-first work culture with room to grow and expand your skill set.
Please submit all resumes to: [email protected]
Job Types: Part-time, Contract
Pay: $20.00 – $21.00 per hour
Expected hours: 25 per week
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Schedule:
Holidays
Monday to Friday
Ability to Commute:
Holmdel, NJ 07733 (Required)
Ability to Relocate:
Holmdel, NJ 07733: Relocate before starting work (Required)
Work Location: In person
Show more
Title: Administrative Coordinator – Arts and Humanities
Company: The City University of New York (CUNY)
Location: Long Island-Queens
