Overview
Administrative Coordinator Ashland Oregon Jobs in Ashland, OR at Safeway
Description
Boulder County Parks and Open Space Department, CSU Extension is seeking to hire a Front Desk Receptionist. This is a lead/specialist level classification in the Administrative Support series. The Front Desk Receptionist performs complex and specialized tasks unique to a particular office and/or technical support work requiring a thorough knowledge of departmental operations, administrative procedures and a considerable degree of independent judgment. The Front Desk Receptionist assists the public to answer questions of a technical nature involving interpretation for Boulder County and Colorado State University policies, procedures, and documents to provide information that requires extensive working knowledge of our Extension program areas. Provides key administrative support to six program areas and ensures proper operation and maintenance of office equipment.
This is a full-time, benefited position that will work Monday – Friday 8:00am – 4:30pm. This position will work out of the Natural Resources Building located at 9595 Nelson Road, Longmont, Colorado. Under Fair Labor Standards Act (FLSA) guidelines, this position is non-exempt (eligible for overtime).
Boulder County requires its employees to reside in the state of Colorado as of the first day of work.
Hiring Salary Range: $51,408.00 – $62,766.00 Annually
Tentative Hiring Timeline:
Phone Screening: February 18th
First Round Interviews: February 24th
Reference Check: February 27th
New employees receive an 80-hour bank (Download PDF reader) of vacation at the time of hire, in addition to 8 hours of both vacation and medical leave accruals each month (Must not have been employed at Boulder County during the 12 months prior to re-hire date to qualify). Boulder County offers bountiful benefits, including pension contributions.
Boulder County employees may qualify for Public Service Loan Forgiveness (PSLF). Visit studentaid.gov for more information.
Examples of Duties
Provides excellent customer service with a high degree of professionalism while interacting with customers, staff, and the public to resolve problems, answer questions, and provide general information
Serve as the first point of contact by greeting visitors and assisting the public with technical inquiries, including interpreting Boulder County and Colorado State University policies, procedures, resources and documents
Handle incoming mail, sorting, routing, and processing as necessary
Perform general support accounting duties, including preparing cash receipts, maintaining the cash box, purchasing supplies, reallocating procurement card expenses, and tracking equipment rentals such as honey extractors and soil/hay probes
Maintain office supply inventory, order necessary items, and ensure proper operation and maintenance of office equipment such as computers, printers, and postage meters
Schedule and coordinate appointments and meetings using the meeting room calendars, while also arranging room setups for classes, programs, and events
Use software such as Excel, Word, Adobe, Outlook, Teams, Eventbrite, 4-H Online, Fair Entry, and PowerPoint to type, edit, and prepare correspondence, reports, memos, and forms
Train and provide general guidance to new employees on office equipment and procedures
Performs specialized tasks of a complex administrative, technical, or confidential nature for the Boulder County 4-H youth program
Collect, organize, and compile data for routine reports, while maintaining a database of archived CSU Extension – Boulder County newspaper articles
Ensure building security by ordering access badges for office staff, non-county offices, managing the safety procedures, and addressing other facility-related needs
Take in diagnostic samples and samples for ID, provide information for sending soil and water samples to CSU testing lab
Inventory and submit E-waste, Spring clean-up and Charm forms and stage for pick-up
Perform other administrative tasks and specialized duties as assigned
May be reassigned during emergency situations
Required Qualifications
PLEASE NOTE: When completing your application describe all relevant education and experience, as applications are assessed based on the required qualifications listed. Resumes and other attachments are not accepted in lieu of completed applications and will not be reviewed in the initial screening process. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your attachments will then be shared with the hiring team.
EDUCATION & EXPERIENCE:
Boulder County is looking for well qualified candidates to fill our positions. Any combination of relevant education and experience is encouraged. In this position, we are looking for a minimum of a high school diploma or equivalent, and four years of office experience. Additional related education may count toward required experience.
BACKGROUND CHECK:
A job offer is contingent on passing a background investigation
SPECIAL REQUIREMENTS:
Must be able to lift and carry up to 15 pounds, as well as operate basic office equipment in an indoor office space.
Supplemental Information
PREFERRED QUALIFICATIONS:
Experience supporting an Extension office or other education-focused organizations- Experience supporting a team of people to deliver educational programming, including tracking program data, problem-solving, responding to questions from the public.
Experience working with diverse youth and families in a youth development, educational, youth-serving, community engagement or family-based program
Computer literacy skills in using databases, online platforms, word processing, organizing information, record-keeping, and operating office equipment.
General accounting duties, including preparing cash receipts, maintaining the cash box, purchasing supplies, reallocating procurement card expenses.
Bilingual in English and Spanish
Additional compensation will be provided based on the use of bilingual skills.
KNOWLEDGE, SKILLS, & ABILITIES:
Customer service skills to communicate with customers in a positive and understanding manner to help them find solutions to their questions or problems.
Knowledge and commitment to continuous learning about DEI approaches, ensuring equitable service to diverse community audiences.
Strong organizational, attention to detail, and time management skills
Boulder County is a workplace dedicated to supporting individuals and families of all types and to fostering a diverse, inclusive, and respectful environment for all employees. We prohibit unlawful discrimination against applicants and employees on the basis of race, color, religion, gender, gender identity, national origin, age, disability, socio-economic status, sexual orientation, genetic information, or any other status protected by applicable federal, state, or local law.
As well as offering competitive pay and a caring work environment, Boulder County offers employees an array of benefits. For all FTE and Term employees, we provide:
Outstanding options of comprehensive health plans that include vision and dental coverage. Information can be found HERE.
Additional Benefits can be found HERE. (Download PDF reader)
Including:
Family-forming benefits- infertility treatment, adoption and surrogacy reimbursements
12 weeks Paid Caregiver leave
Breast feeding friendly-work environment
Sick child care, an infants-at-work policy
Access to LifeMart discount hub, including discounts on childcare centers, event tickets, travel and more!
Access to a nationally-recognized wellness program
Employee Assistance Program
PERA 401k
Social Security retirement plans
Additional Life and Disability Insurance
Critical Illness and Accidental Insurance
County-paid tuition assistance
Eligible for PSLF- Public Service Loan Forgiveness
Free EcoPass
Hospital Indemnity
ID Theft Protection
Pet Insurance
8 Hours of Paid Public Service Leave
Generous paid time off
Holidays
New Year’s Day January 1
Martin Luther King’s Birthday January
Presidents’ Day February
Memorial Day May
Juneteenth June 19
Independence Day July 4
Labor Day September
Indigenous People’s Day
General Election Day November (first Tuesday after the first Monday, even years)
Veterans’ Day November 11
Thanksgiving Day November
Friday after Thanksgiving*
Christmas Eve- ½ day (full day off depends on day of the week)
Christmas Day December 25
New Year’s Eve- ½ day (full day off depends on day of the week)
Vacation**
80-hour bank of vacation at the time of hire
Eight hours of vacation per month for the first year of continuous service, then accrue twelve hours of vacation per month after the first year of continuous service.
Medical**
Eight hours of medical leave for each month employed.
PERA- The County and all employees pay into both Social Security and PERA
Employer contribution to Social Security: 7.65% of salary
Employer contribution to PERA (Local Government Division- most county employees: 14.76%
The District Attorney’s Office observe Francis Xavier Cabrini Day on the first Monday in October and omit the Friday after Thanksgiving
**Vacation and Medical leave are based off of full time FTE accruals. Part-time FTE/term employees accrue leave based on the percentage of time they work.
Title: Administrative Coordinator Ashland Oregon
Company: Safeway
Location: Ashland, OR
