Overview
Administrative Coordinator – Construction Jobs in Greenbelt, MD at Conquest Solutions
Job Requisition: Administrative Assistant
Town and Country Move Management (TCMM), a new division of Town & Country Movers, Inc., is seeking to build upon our 45 years of award-winning customer service excellence by providing a total turn-key approach to our quality move services. With leadership from several area boutique move management companies providing over 20 years each in experience, TCMM provides its clients with the highest standards of customer service and professional move management in the industry. Our team is dedicated to helping our clients achieve their dreams of a new lifestyle in their new home.
TCMM is currently seeking a professional, welcoming and detail-oriented Receptionist to join our team. This position is full-time and on location in Gaithersburg, MD. Benefits include health insurance, paid vacation and a 401K.
Job Summary: As a Logistics Coordinator, your main responsibility is to assist management in planning and preparing client projects while ensuring customer satisfaction is achieved to the highest degree. You will support project and staff analytics, manage and coordinate office logistics and supplies, supporting management and leadership team while ensuring the smooth completion of each task.
Key Responsibilities
Design and distribute floor plans
Complete weekly reporting for sales and operations
Support recruiting, selection and onboarding of new employees
Greet and welcome guests as soon as they arrive at the office.
Direct visitors to the appropriate person and office.
Answer, screen and forward incoming phone calls in a professional manner.
Provide basic and accurate information in-person and via phone/email.
Track, order, receive and organize office supplies and project tools
Receive, sort and distribute daily mail/deliveries.
Update calendars and schedule meetings.
Keep updated records of office expenses and costs.
Assist with various administrative tasks as needed.
Essential Functions
Demonstrates and applies positive customer services skills throughout all responsibilities. Clients include external clients and internal management
Conducts initial phone discovery process to understand client needs and schedule appropriate salesperson to meet client’s needs.
Collaborates with Sales and Operations teams, preparing for projects, reviewing client information, and addressing any issues or special requirements in advance.
Supports Human Resource efforts with recruiting and calling candidates, scheduling interviews, and moving them through the selection process.
Distributes, tracks and completes new employee onboarding paperwork for company
Provides quality customer service and communicating in a timely manner.
Ensures the availability of adequate supplies and materials for the office team
Manages the ordering and distribution of project supplies and resources, including the restocking of office and storage facilities
Assists in coordinating external vendors such as donation partners, shipping, auctioneers, etc.
Requirements and Skills
Proven work experience as an Office Representative or similar role
Proficiency in Microsoft Office Suite
Hands-on experience with office equipment (e.g. and printers)
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude
High school degree; additional certification in Office Management is a plus
Job Type: Full-time
Pay: $19.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Schedule:
8 hour shift
Experience:
Microsoft Office: 1 year (Required)
Ability to Commute:
Gaithersburg, MD 20879 (Required)
Ability to Relocate:
Gaithersburg, MD 20879: Relocate before starting work (Required)
Work Location: In person
Title: Administrative Coordinator – Construction
Company: Conquest Solutions
Location: Greenbelt, MD
