Overview
Administrative Coordinator / Corporate Concierge Jobs in Calgary, Alberta, Canada at Airswift
Title: Administrative Coordinator / Corporate Concierge
Company: Airswift
Location: Calgary, Alberta, Canada
We are seeking a highly organized and service‑oriented Administrative Coordinator / Corporate Concierge to work on a contract position with one of our O&G clients in Calgary, AB.
Support day‑to‑day workplace operations and ensure a seamless experience for internal teams, executives, and visiting clients. This role is fast‑paced, hands‑on, and ideal for someone transitioning from hospitality into a corporate environment.
The successful candidate will collaborate closely with the Executive Assistant and office leadership, providing meeting support, guest services, logistical coordination, and general administrative assistance. It is a dynamic support role focused on hospitality, operations, and client care.
Key Responsibilities
Client & Stakeholder Hospitality
- Welcome and greet clients, visitors, and external stakeholders with professionalism and warmth.
- Offer beverages such as water or coffee, ensuring a high‑touch guest experience.
- Prepare meeting rooms before sessions and perform light room reset/clean‑up afterward.
Meeting & Office Support
- Set up and maintain meeting rooms, ensuring equipment, supplies, and materials are in place.
- Assist with printing and assembling presentations, reports, and meeting collateral.
- Coordinate catering orders and ensure timely delivery and room prep.
- Support the Executive Assistant with administrative tasks and logistics.
Workplace Operations & Logistics
- Perform light facilities coordination, helping teams access resources or navigate the workspace.
- Assist with vendor coordination as needed.
General Administrative Assistance
- Support employees across departments with daily operational needs.
- Manage small tasks across multiple office areas, including traveling between floors or buildings as required.
- Help maintain an organized, efficient, and welcoming office environment.
Qualifications
Required
- Previous experience in hospitality, restaurant service, or guest‑facing roles
- Strong customer service mindset with the ability to stay composed in a fast‑paced corporate setting.
- Excellent communication, organization, and multitasking skills.
- Proficiency in basic administrative tasks: printing documents, preparing materials, coordinating food orders, etc.
Preferred
- Prior experience in a law firm or corporate office environment.
- Experience in concierge, client services, or front‑of‑house roles.
- Interest in developing within a corporate career path.
