Overview
Administrative Coordinator I Jobs in Bryan, TX at Texas A&M Transportation Institute
Overview
WORK SHIFT: 7AM-4:30PM M-TH, 7AM-3:30PM working Friday
TRAVEL: Up to 10%, Mostly up to Palmdale
Description:
Be the Administrative Assistance for the Director of Supply Chain for the F-35
Responsibilities: Key responsibilities include performance of all administrative and support functions for the director and other PM leaders inside the program area. The job will involve coordination among multiple functional organizations located across multiple campus locations and time zones.
Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts
Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions
Make domestic and international travel arrangements and process expense reports in a timely manner for assigned staff
Attend staff meetings, publish agendas and follow-up on action items
Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering
Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate
Manage and/or support special projects as assigned
Provide back-up support for other administrative staff as needed
Greet employees and visitors in a courteous and friendly manner
Check visitor identification, issue visitor badges, and record visitors’ arrival and departures times
Receive, sort, and deliver incoming mail; facilitate outgoing mailings and the shipping of business items
Basic Qualifications:
High School diploma/GED with at least 2 years’ experience as an administrative assistant or similar
Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint)
Strong interpersonal, communication and organizational skills
Ability to obtain and maintain a DoD secret security clearance
Preferred Qualifications:
Proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel
Experience in planning, coordinating and overseeing catering for corporate meetings
Strong proofreading and document preparation skills
Job Type: Contract
Pay: $30.00 – $35.00 per hour
Schedule:
8 hour shift
Work Location: In person
Title: Administrative Coordinator I
Company: Texas A&M Transportation Institute
Location: Bryan, TX
