Overview
Administrative Coordinator II Jobs in Swarthmore, PA at Swarthmore College
Our Culture is much more than a page on a website or an inspirational poster on a wall. To us, our culture is who we truly are and what we love to do. We use it to make every decision in our company. We encourage our team to live by it and hold each other accountable to it. We base hiring, promotions, team member reviews, performance and communication off of it.
Our Culture consists of the 4 Core Values mentioned and we use them every day. Walk into any of our cafes and you will see them prominently displayed. We believe our culture is one trait that sets DYNE Hospitality Group apart from the rest.
Invest In People
Understand Why
Make Smart Decisions
Make It Happen
DYNE Hospitality Group offers competitive wages, benefits, and long-term career growth.
Duties/Responsibilities:
Provide senior level administrative support and assistance to the Vice Presidents and Directors of DYNE.
Exercise independent judgment and initiative, resolving issues and making decisions with minimal supervision.
Creates a welcoming environment by greeting guests, answering phone calls, directing visitors, and taking messages for employees
Performs administrative tasks including drafting letters, company communications, invoice approval, reports, and other documents for executive level staff.
Maintains and liaison with our building’s Landlord, technicians, and other parties who come through. Must be able to maintain a well-run office and independently troubleshoot facilities problems as they arise.
Receives incoming communication or memos on behalf of senior staff, reviews content, determines importance, and summarizes and/or distributes content to appropriate staff.
Performs office tasks including maintaining confidential files and records, organizing and retrieving information efficiently, ordering supplies, and performing basic bookkeeping.
Takes customer complaints or issues and passes them on to the appropriate parties.
Creates and distributes company memos through email, letters, or telephone calls.
Coordinates the booking and setting up of meeting rooms.
Works with out of state teammates to help coordinate their travel, lodging, meeting and catering logistics. Must be able to be proactive and foresee needs.
Provides support for the Accounting, Human Resource, Information Technology & Construction teams.
Performs other related duties as assigned.
Required Qualifications/Skills:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Strong decision making without and immediate direct supervision.
Strong ability to develop, implement, and interpret Support Office practices and policies.
Ability to Handle Confidential Information.
Strong and effective written and verbal communication skills.
Strong and effective organizational and time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Extensive knowledge of office administration, senior level administrative procedures, and recordkeeping systems.
Proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Demonstrated ability to work independently.
Ability to effectively manage multiple responsibilities at once.
Desired Skills:
Highly skilled with Power Automate and PowerApps.
Prior administration experience.
Ability to learn on the job.
Education and Experience:
High school diploma or equivalent required, bachelor’s degree in business administration or related field preferred.
At least one year of related experience is preferred.
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Title: Administrative Coordinator II
Company: Swarthmore College
Location: Swarthmore, PA
