Overview
Administrative Coordinator II Jobs in Downey, CA at Kaiser Permanente
About the Organization:
For more than fifty years RPS Composites has been supplying engineered composite solutions into industrial facilities that process corrosive and often hazardous fluids. Hundreds of piping, tank, and vessel installations in 45+ countries around the world speak to our experience providing composite solutions for corrosive fluid handling, processing, storage, and infrastructure challenges.
Today we provide key corporate services to a group of companies operating across Canada and US. This is an opportunity to work in diverse business sectors.
Why Join RPS?
· Great place to grow as a professional – we’re diverse and growing, big but not too big
· Great team culture
· Challenging and interesting work in a welcoming and professional culture
· Competitive group benefits program, your health and well-being matter to us
· 401K Plan
The Position:
We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The Administrative Assistant supports the Field Services Managers by handling key administrative tasks. This role is responsible for maintaining accurate records of business expenses, labor hours, and vendor records while ensuring timely documentation. Additionally, the position facilitates office coordination and delivers outstanding customer service to Clients, Vendors, and Associates.
What You Will Do:
· Supports the pre-employment screening and onboarding process for all new hires, including submission of new hire paperwork
· Ensures compliance with and coordinates all mandatory training, pre-employment testing, and certifications for both new hires and current associates, while continuously monitoring adherence
· Guarantees precise recording of labor hours by properly allocating them to the designated project or account
· Manages or supports team member time management (project time sheets, etc.); submit associate hours, time reports to payroll; job costing documentation
· Gathers, scans, and documents expense receipts and invoices, ensuring they are accurately logged to the correct accounts for reimbursement
· Partners with leadership to ensure materials and supplies are available for projects and orders through Procurement
· Acts as liaison, provides support or functional advice as it pertains to HR, Safety, IT, directing team member inquiries, completing documentation, obtaining information or security clearances, safety records reviews, etc
· Provides general office coordination and administration, supports team members with general inquiries, and office processes
· Manages the Certificate of Insurance (COI) process and vendor compliance in applicable system (e.g. IS Net World and Avetta)
What You Bring:
Two years of administrative experience required
One year of customer service experience preferred
High School Diploma or equivalent education required
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint & Outlook)
Familiarity with printers, scanners, and other office machinery
Excellent customer service with ability to positively interact with clients, vendors, and visitors
Strong attention to detail
Strong verbal and written communication skills
Excellent organization skills
If you are a forward looking, action-oriented team player that works well with distributed, cross functional teams and meets the above qualifications, please forward your resume and cover letter directly to [email protected].
RPS offers an exciting, collaborative work environment within a growing company, a competitive group benefits program and matching retirement savings (RRSP) program. Learn more about RPS Composites by visiting rpscomposites.com
Job Type: Full-time
Pay: $23.00 – $28.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Education:
High school or equivalent (Required)
Experience:
Administrative: 2 years (Required)
Ability to Commute:
Mobile, AL 36608 (Required)
Work Location: In person
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Title: Administrative Coordinator II
Company: Kaiser Permanente
Location: Downey, CA
