Overview
Administrative Coordinator II-Housing And Transportation Administration-Corporate Full-Time Days Jobs in New York, NY at Mount Sinai
Garcia’s Plastering Equipment is a growing, family-owned business in the construction manufacturing industry. We specialize in building and servicing plaster pumps and mixers, along with selling parts and equipment. Our success has been built on trust, word-of-mouth, and exceptional service. We’re now looking for a Bilingual Administrative Assistant who brings professionalism, positivity, and a true team-first mindset.
This role goes far beyond front desk work. You’ll be the friendly face and helpful voice of our business, assisting customers, supporting management, coordinating office operations, and being a key contributor to the heartbeat of our growing company. We’re looking for someone who brings energy, accountability, and a willingness to do whatever it takes to help the team succeed.
Duties and Responsibilities
Greet and assist customers with a warm, professional demeanor.
Open, sort, and distribute mail promptly.
Handle customer service requests and invoicing.
Take initiative in resolving customer needs and delivering personalized solutions.
Keep the front desk, office, restrooms, and warehouse organized and clean.
Assist with parts sales and technical support as needed (training provided).
Answer phones, manage emails, and respond to inquiries quickly and professionally.
Be ready to step in and support operations when management is off-site.
Take meeting notes and help turn them into action items for project tracking.
Address customer billing or account questions with patience and care.
Support management in day-to-day tasks and help ensure smooth business operations.
Skills & Qualifications
Bilingual in Spanish and English (required)
Friendly, approachable, and upbeat — a true people person
Strong customer service skills with a genuine desire to help
Organized, disciplined, and able to prioritize tasks independently
Excellent written and verbal communication across phone, email, and chat (Slack, text)
Strong attention to detail and follow-through
Tech-savvy and eager to learn (Google Suite, Excel, Dropbox, Asana, Sunsama, etc.)
Enjoys working in a fast-paced environment with a small, close-knit team
Takes initiative and looks for ways to improve processes and support the team
Reliable, consistent, and driven to contribute to a positive team culture
Previous experience in admin, receptionist, office coordinator, or customer service preferred
Ability to follow instructions in a fast-paced environment
Demonstrated analytical, problem solving and decision-making abilities
Proven dependability and reliability
Excellent relationship building skills with a demonstrated ability to quickly develop trust
Enjoys leaning new skills, systems and willing to grow within a high-performing business.
Highly efficient, technically savvy and willing to learn new programs and figure things out on your own.
Attend team calls (1-2 per month) to review current company happenings and focus for the week or month.
Quickly understand and get comfortable with the business, adapts well to changes on-the-go and can handle tight deadlines.
Great at creating and following a project plan and trying to make that plan even better, has a gift for spotting spelling and grammatical errors and knows how to fix them.
You are NOT the right fit if:
You go missing without getting back to anyone within 24 hours (except weekends and planned vacation).
You need to be micromanaged. When assigned a task, we have the expectation that it gets done on time.
You just do what’s asked. We want you to be able to see areas for improvement. We want you to grow with the company.
This is ideal for someone who wants to be a part of our team long term, not in the “meantime”. We are looking for someone who 100% wants to be behind the scenes of someone else’s business, while still feeling like they can be creative, impact business owners and make a difference.
If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to controller @gpemfg.com
Job Type: Full-time
Pay: $18.00 – $23.00 per hour
Expected hours: 30 – 40 per week
Benefits:
401(k)
Schedule:
8 hour shift
Day shift
Monday to Friday
Weekends as needed
Application Question(s):
Why are you looking for a new opportunity now?
Our Fremont Location is in a pivotal growth stage and we’re looking for a committed team member who’s ready to grow with us and help bring our vision to life. What separates you from the rest of the candidates?
This is a fast-paced, high accountability role that requires energy, follow through, and results.Are you prepared to be fully committed to this role and learn, adapt quickly to help drive the growth of this location? Explain your level of commitment.
Ability to Relocate:
Fremont, CA 94538: Relocate before starting work (Required)
Work Location: In person
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Title: Administrative Coordinator II-Housing And Transportation Administration-Corporate Full-Time Days
Company: Mount Sinai
Location: New York, NY
