Administrative Coordinator (Planning Department)

Overview

Administrative Coordinator (Planning Department) Jobs in Mount Vernon, WA at Skagit County

Summary

Serves as administrative support to the department head and other management level positions.  Accomplishes all duties necessary to relieve department and/or division heads (and others to which assigned) of office details and/or routine administrative matters.   Coordinates the flow of communication and information necessary to accomplish department objectives and actions.   May be directed to act as the liaison between the Planning & Development Services and the public, the staff of other departments, the Board of County Commissioners, and other public agencies.  

– Salary upon hire is  $28.83 to $30.89 per hour (step 1 through 3) depending upon qualifications.

 – Progressive increases are based upon years of service with Skagit County, up to step 10 (top step is $38.37/hr.). The Administrative Coordinator (Planning Department) is Range 13 of the Non-rep salary schedule.

Essential Functions

Composes responses, resolutions, memoranda, legal notices, and other official documents for the department.  Word-processes items such as resolutions, letters, contracts, and agreements from dictation, verbal instruction or handwritten notes. 

Compiles data from a variety of sources and prepares summary reports as directed.  Statistical calculations and tabulations may be involved in accordance with established formulas.

Assists with the administration of accounts payable and monitoring the budget.  Prepares monthly revenue and expense budget reports utilizing the County’s financial system. 

Attends public meetings and hearings as needed.  

Responsible for documentary evidence, official memoranda, resolutions, ordinances, contracts, and agreements produced by the department.   Utilizes systems for indexing, filing, destroying, and archiving of materials.  Produces materials upon request.

Prepares and publishes legal notices and other public notifications pertaining to public meeting of the department. Sends out mailings.

Attends weekly Management Team Meetings as well as other division meetings as necessary to keep up with and assist in departmental activities.

Arranges travel reservations for conferences, transportation, and lodging for department staff.

Prepares department agenda packets for the Board of County Commissioners, Planning Commission, and Agricultural Advisory Board.

Schedules appointments for department head and other department members. Keeps those served informed of itineraries and appointments.

Develops office procedures, routines, and filing systems, as necessary.

As assigned, organizes, and responds to public records requests.

 

Responsible for departments payroll, department purchase cards, accounts payable, and payment processing, and recordkeeping for grants

SUPERVISORY: 

None.

OTHER JOB FUNCTIONS:

Performs related duties as assigned. Related duties as required are duties that may not be specifically listed in the Position Description but are within the general occupational series and responsibility level typically associated with the employee’s classification of work.

Minimum Qualifications

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying.  A typical path to obtain the required qualifications would be:

Associates degree in business management .

Three of more years as an executive secretary or as an administrative coordinator or similar capacity in a public agency or corporation.

An equivalent combination of education and exp…

Title: Administrative Coordinator (Planning Department)

Company: Skagit County

Location: Mount Vernon, WA

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