Overview
Administrative Coordinator – SOM Med Digestive Jobs in Chapel Hill, NC at UNC Health
We are seeking a highly organized, proactive, and tech-savvy Executive Assistant / Office Manager to support our executive leadership and oversee daily office operations. This role blends executive administrative support, personal assistance to C-level executives, office management, and stakeholder communication, making it essential for maintaining operational efficiency in our fast-growing AI and data engineering firm.
The ideal candidate will have prior experience providing high-level personal and executive support to CEOs, CFOs, or other senior leaders, ensuring seamless coordination, effective communication, and a well-managed office environment. This position is hybrid in Atlanta, GA, requiring both remote and in-office presence.
Key Responsibilities
Executive & Personal Assistance:
Provide direct executive and personal support to the CEO and CFO, managing business and personal calendars, appointments, and commitments.
Prepare presentations, reports, and key documentation for leadership meetings.
Handle highly confidential business, financial, and personal matters with discretion and professionalism.
Oversee travel arrangements, itineraries, reservations, and expense reports.
Assist with personal tasks, such as scheduling personal appointments, handling correspondence, and coordinating personal logistics as needed.
Office Management & Operations:
Ensure smooth daily office operations, maintaining office supplies, vendor relationships, and workspace organization.
Serve as the primary liaison between executives, team members, and external stakeholders.
Support HR functions, including onboarding, office policies, and internal communications.
Manage IT and office infrastructure, coordinating with service providers when necessary.
Customer Service & Stakeholder Communication:
Act as the front-facing contact for clients, partners, and visitors, ensuring a professional experience.
Screen and direct calls, emails, and inquiries to appropriate departments.
Maintain strong internal and external relationships, supporting high-level communication between executives and stakeholders.
Event & Project Coordination:
Plan and coordinate corporate meetings, investor meetings, workshops, and executive events.
Assist with client engagements, speaking engagements, and company-wide initiatives.
Track KPIs, deliverables, and project timelines to ensure alignment with company goals.
Qualifications & Experience
✔ Experience in Personal assistant experience, Personal Assistant to C-Level Executives, or Office Manager, preferably in a startup or technology environment.
✔ Prior experience supporting CEOs, CFOs, or other senior executives in both business and personal capacities.
✔ Strong customer service and stakeholder management skills.
✔ Proficiency in Google Workspace, Slack, project management tools (Asana, Notion, etc.), and CRM systems.
✔ Experience with clerical tasks such as filing, transcribing, proofreading, and documentation management.
✔ Prior experience in event planning and coordination is a plus.
✔ Excellent organizational skills, attention to detail, and ability to prioritize multiple tasks effectively.
✔ Outstanding written and verbal communication skills for executive-level correspondence.
✔ Ability to work independently in a fast-paced startup environment and adapt to changing priorities.
✔ Based in Atlanta, GA, with flexibility for in-office presence as needed (hybrid schedule).
Why Join Us?
✔ Competitive salary & benefits in a high-growth startup.
✔ Hybrid work model – blend of remote and in-office flexibility.
✔ Exposure to cutting-edge AI & data engineering projects.
✔ Opportunity to work directly with leadership and influence company operations.
✔ Fast-paced, innovation-driven environment with career growth potential.
How to Apply & Be Considered:
Please visit our company website and apply directly to the position to ensure our team has adequate time and resources to consider your application:
Job Types: Full-time, Part-time
Pay: $56,969.00 – $59,694.00 per year
Expected hours: 25 per week
Benefits:
Flexible schedule
Paid time off
Parental leave
Professional development assistance
Referral program
Tuition reimbursement
Schedule:
Monday to Friday
No weekends
Work Location: Hybrid remote in Atlanta, GA 30318
Title: Administrative Coordinator – SOM Med Digestive
Company: UNC Health
Location: Chapel Hill, NC
