Overview
Administrative/Executive Assistant Jobs in The Woodlands, TX at The Woodlands Methodist Church
POSITION SUMMARY: ​The Administrator Assistant will provide full support to company employees under the direction of the Director of HR Services. ​
MAIN ROLES AND RESPONSIBILITIES
The following is a list of main responsibilities. However, please understand that The Company may change those as deemed necessary based on business priorities.
Coordinate and conduct orientation and registrations for all employees as needed.
Conduct HR related training including harassment prevention training.
Enter and maintain employee data into the human resources information system, training database and timekeeping system.
Create and issue employee badges as needed.
Review returning employee files for eligibility.
Initiate personal accommodations.
Audit timesheets for accuracy.
Assist in the preparation of weekly paycheck distribution.
Receive and investigate employees’ inquiries such as payroll, leave of absence or employee benefits issues.
Review and follow up on meal compliance issues.
Review and audit employee cellphone allowance program eligibility and participants.
Enter employee’s request for paid sick leave and vacation.
Documents discipline requests and process corrective actions.
Receives and document employment appeals.
Audits I-9 Form to ensure compliance to regulatory requirements.
Enters and maintains safety training records and notifies stakeholders of upcoming expired trainings.
Assist and support managers and supervisors in all HR related matters.
Maintain confidentiality of all Human Resources related issues.
Ensure key human resources metrics are met.
Assist in continuous improvement projects as assigned.
Maintains office supplies.
Administer Ring Central Line
Support with event coordinating
Support office maintenance – watering plants, lighting, air filtering, and general cleaning.
Other duties as assigned.
COMPETENCIES
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​Analytical – Synthesize complex or diverse information; collect and research data; use intuition and experience to complement data; examine data to grasp issues, draw conclusions, and solve problems.
​Attention to Detail- exceptional organizational skills and attention to detail.
​Business Acumen- Understand business implications of decisions; display orientation to profitability; demonstrate knowledge of industry and competition.
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​Judgement- Display willingness to make decisions; exhibit sound and accurate judgement; support and explain reasoning for decisions; include appropriate people in decision-making process; make timely decisions.
​Problem Solving – Identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions; work well in group problem solving situation. Facilitate administrative process improvement within the team and to outside stakeholders.
​Communication Skills- Excellent communication skills, both written and verbal, are important when dealing with employees and managers.
​Ethics & Integrity- Earn others’ trust and respect through consistent honesty and professionalism in all interactions. ​​
QUALIFICATIONS
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​Education and Experience
​Associate degree in business, human resources, or in a relevant field.
​Experience in agriculture food manufacturing preferred.
​Language
​Bilingual in English and Spanish with the ability to read, write and speak.
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​Certificates, Licenses, Registrations
​Valid driver’s license
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​Skills
​Excellent personal organization skills and self-management
​Excellent attention to detail
​Excellent interpersonal skills
​High level of professionalism
​Ability to manage workload and use time effectively
​Ability to solve complex problems individually or in a group, able to search for new solutions
​Ability to work independently and as a team
​Proficient in Microsoft Word, Excel, PowerPoint, Outlook
​Miscellaneous
​Reports to: Director of HR Services
​Supervisory responsibilities: None
​Status: Non-Exempt​
WORK ENVIRONMENT
​​The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
​While performing the duties of this job the employee will be exposed to typical office environment. Prolonged periods sitting at a desk and working on a computer. However, employee is expected to travel to the different locations (within 50 miles radius from primary location) to interact with employees in multiple processes.​
Job Type: Temporary
Pay: $20.00 per hour
Expected hours: 24 – 40 per week
Benefits:
Dental insurance
Health insurance
Vision insurance
Schedule:
Day shift
Evening shift
Morning shift
Weekends as needed
Application Question(s):
Are you fluent in Spanish (oral and written)?
This position may require working various shifts, including mornings, evenings, and weekends. Is there anything that prevents you from being available these hours?
Experience:
Office: 1 year (Required)
License/Certification:
Driver’s License (Required)
Ability to Commute:
Reedley, CA 93654 (Required)
Work Location: In person
Title: Administrative/Executive Assistant
Company: The Woodlands Methodist Church
Location: The Woodlands, TX
