Overview
Administrative & Executive Support Specialist Jobs in St Louis Park at MATTER
Overview:
In this role, you will perform a variety of services in administrative support.
Job Responsibilities:
Sets routine priorities and procedures for accomplishing work, subject to applicable deadlines. Performs considerable coordination and follow-through.
Performs a full scope of word-processing and spreadsheet applications, including merge-mail letters, as well as documents containing financial or statistical data or scientific, technical, or legal terminology.
Receives calls and responds to routine questions. Gathers routine information from (or makes request of) other executive, professional, team members and/or outside vendors and clients.
Schedules tentative appointments and may schedule team meetings per direction of direct supervisor.
Coordinates with internal and external staff to accomplish moderately complex activities, such as scheduling, developing agendas or gathering material and ordering food and beverage for team meetings.
Maintains office supplies, technical equipment, and files for the group.
Able to create presentations using PowerPoint or other applicable software.
May respond to routine correspondence under own signature or draft response for review on more complex correspondence.
Follows up on items delegated to others.
Often responsible for gathering detailed information or performing considerable research.
May have access and be responsible for confidential records or reports.
Prepare expense reports and financials.
Coordinate and arrange travel reservations.
Coordinates, schedules, and reserves conference rooms for training and meetings, and responsible for setting up conference rooms with appropriate technology.
Assist with Time Sheet entry.
Assists with other duties as assigned within designated department.
Education/Experience:
A high school diploma is required; some college or applicable business certification is preferred
3-5 years minimum of office/clerical experience
Specific Knowledge, Skills, License, Certifications:
Good organizational skills; attention to detail
Keep confidential information
Good in Microsoft Office (Excel, Word, PowerPoint)
Communicate effectively verbally and in print
Provide, as well as carry out, detailed verbal and written instructions independently
Collaborate with others to accomplish organizational goals; identify and resolve problems
Use logical or rational thinking to solve problems; make decisions based on personal judgment
Perform mathematical calculations (fractions, decimals, percentages, statistical) as needed
Demonstrate competency in Microsoft Word, including PowerPoint; Prolog if applicable
Ability to understand and execute the company vision and values of Team, Excellence, Service, and Trust
At Haskell, we offer a comprehensive benefits package, including health insurance, retirement plans, professional development opportunities, and more. Join us and be part of a team where your contributions make a difference.
Environmental Factors and/or Physical Requirements:
While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk, and hear.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or protected veteran status.
Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessities. Essential and marginal job functions are subject to modification.
Haskell is a Drug-Free Workplace.
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Title: Administrative & Executive Support Specialist
Company: MATTER
Location: St Louis Park
