Overview
Administrative Intake Coordinator Remote Jobs in Remote at Ocean Ridge Assisted Living
Stephanie Clark Real Estate – RE/MAX Alliance
Job Overview
We are seeking a part-time, detail-oriented and organized professional to support our Property Management department through financial processing and administrative coordination. This role plays a key part in ensuring accurate financial transactions, maintaining up-to-date records, and providing great customer service to property owners and tenants.
The ideal candidate will have a strong aptitude for working with numbers, experience with financial and administrative systems, and the ability to manage multiple tasks in a fast-paced environment.
Responsibilities and Duties
Financial Processing & Payments
Process non-sufficient fund (NSF) notices: notify owners and tenants, send NSF emails and 5-Day notices, update AppFolio.
Process rent payments: audit reimbursement checks, finder’s fees, commission checks (including coordination, re-inspection, and early termination fees).
Reconcile monthly credit card statements: gather receipts, add notes for reimbursement.
Input monthly debits into AppFolio.
Handle owner/tenant debit changes: send and submit forms within required timelines.
Process invoices for reimbursements and finder’s fees.
Manage water bill accounts: coordinate with owners, tenants, HOAs, and process payments.
Process referral fees for agents.
Assist owners during tax season with documentation and login issues.
Administrative Support
File and audit smoke detector certificates; use DocuSign when applicable.
Update HOA information in AppFolio for all properties as needed.
Process Property Management Agreement (PMA) terminations for owners.
Complete and process mid-lease addendums (e.g., pets, paint, security systems, leaseholder changes).
Update owner/tenant contact information in Top Producer and other platforms.
Contact HOAs and condo associations regarding leasing activities.
Respond to rental reference requests from outside landlords.
Log in lockboxes and text riders when returned.
Update rental records in AppFolio with ongoing changes to include scanning and filing.
Support the Transitions Coordinator with move-out services and owner-requested upgrades to properties.
SKILLS REQUIRED
Experience in property management or a related field is preferred.
Strong analytical and accounting skills.
Proficient with property management software is highly desirable.
Familiarity with digital tools.
Excellent organizational skills with attention to detail.
Strong communication skills, both written and verbal.
Ability to work independently as well as part of a team.
TEAM MEMBER BENEFITS
Paid Holidays: New Year’s Day, Memorial Day, July 4th or closest weekday, Labor Day, Thanksgiving Day, Christmas Day
Sick Days: Five paid sick days per year (pro-rated from start date)
Lunch Break: Half-hour paid lunch break on workdays over 6 hours
Vacation Days: Ten paid days per calendar year (pro-rated after 90 days of employment)
Birthday: Paid day off if it falls on a weekday
Medical: Dental and vision plans available through RE/MAX Alliance
401K: Available through RE/MAX Alliance, but no matching program
Mileage reimbursement: Current government per-mile allowance applicable
Start date: May 2025
Job Type: Part-time
Expected Hours: 30 hours per week, Monday – Friday, no remote work
Hours of operation: 9 -5pm Monday – Friday.
Salary: $19-$20/hour
Supervisor: Mary Kenworthy, Property Manager
Benefits:
Paid time off
Schedule:
6 hour shift
Monday to Friday
Work Location: In person
Job Type: Part-time
Pay: $19.00 – $20.00 per hour
Expected hours: 30 per week
Benefits:
Paid sick time
Paid time off
Schedule:
Day shift
Monday to Friday
Work Location: In person
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Title: Administrative Intake Coordinator Remote
Company: Ocean Ridge Assisted Living
Location: Remote
