Overview
Administrative Legal Assistant Jobs in Duxbury, MA at Law Mom
Location: Oak Ridge, TN
Job Title: Administrative Senior Support
Career Level: Senior Support
Organization: Project Management (51351043)
Job Specialty: Administrative
What You’ll Do
Performs complex, advanced office management duties in support of the Vice President of Project Management and their staff. Requires sound business judgment, problem solving and independent decision-making skills, leadership, capabilities, a detailed knowledge of company operations, procedures and personnel, and experience necessary to support the organization.
Within established guidelines, independently makes decisions regarding planning, organizing, and scheduling work. Is responsible for quality control of all documents prepared for signature and use, including the formatting, preparation , and/or editing of correspondence and reports, and obtaining proper reviews for classification and public release of information.
Exercises tact and discretion in dealing with sensitive issues requiring the manager’s attention .
Sets the standard for and directs the work of other administrative staff as appropriate .
Work involves multiple and highly complex tasks and results in significant contribution to project, program, or organization and requires a high degree of teaming , judgment, planning, and analysis with minimal or limited supervision. Has freedom to implement own solutions to problems. Routinely applies independent judgment with respect to matters of significance and/or long-term consequence.
Contacts are frequently across organizational lines and levels of management, as well as internal and external customers and stakeholders . Manages information flow and communications with external and internal contacts; prepares and/or reviews a variety of written materials; establishes and manages records systems; provides advice on proper application of company policies and procedures assuring compliance with office procedures and guidelines; and performs related activities such as assisting in planning and implementation of salary increase and performance review programs, monitoring financial budgets, onboarding personnel, and coordinating a variety of plant services.
Performs a wide variety of duties as required by daily operations. Works directly with the division leadership team and project team members. Receives , screens, and redirects incoming communications as appropriate and identifies items requiring priority attention.
Independently responds to letters and general correspondence of a routine nature. Such duties might include preparing travel requests, expense reports, requests for reimbursement, training registrations; and attending meetings to take notes and prepare meeting minutes.
Ensures work is completed in a timely, professional manner with attention to details. Works with administrative staff to arrange meetings, events and programs as directed .
What You Can Expect
Meaningful work and unique opportunities to support missions vital to national and global security
Top-notch, dedicated colleagues
Generous pay and benefits with a stable organization
Career advancement and professional development programs
Work-life balance fostered through flexible work options and wellness initiatives
Minimum Job Requirements
High school diploma: Minimum 10 years of relevant experience. Typical administrative experience ranging from 10–15 years.
OR Associate degree: Minimum 7 years of relevant experience. Typical administrative experience ranging from 10 to 15 years.
Preferred Requirements
Candidate must have excellent grammar skills with the ability to proofread and edit documents.
Requires knowledge of office management practices and excellent customer service skills.
Must be able to research complex issues, develop a plan, and communicate effectively.
Why Y-12?
You get #morethanajob. We encourage employees to achieve a healthy personal balance among home, work and the community. One of the ways we embrace work-life balance is by offering flexible work arrangements that provide alternatives to the traditional workweek, while still meeting business needs. Top talent and personal commitment mean more to our success than any other factors, so we reward our people with the kinds of benefits that make a positive difference in the quality of their lives. Benefits such as: medical plan, prescription drug plan, vision plan, dental plan, employer matched 401(k) savings plan, disability coverage, education reimbursement and many more. Want to stay healthy and fit but hate the cost of a gym membership? Take advantage of one of our onsite workout facilities and eat healthy in our onsite cafeterias. Much more than a workplace, at Y-12, you can build a career that lasts a lifetime.
Notes
The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.
If a range of Career Levels is posted, i.e., Senior Associate to Senior Specialist, internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.
Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.
Position may require entry into Materials Access Areas (MAA) and participation in the Human Reliability Program (HRP). If HRP is required, candidate must complete a counterintelligence-scope polygraph, pursuant to 10CFR 709. Medical requirements may apply.
CNS is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screening and background investigation. As an employee, you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to being randomly selected for drug testing without advance notification.
CNS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity, age, religion, national origin, ancestry, genetic information, disability or veteran status.
Title: Administrative Legal Assistant
Company: Law Mom
Location: Duxbury, MA
