Overview
Administrative Manager Jobs in Baltimore, USA at University of Maryland, Baltimore
Title:
Administrative Manager
The University of Maryland, Baltimore (UMB) seeks a seasoned Executive Administrative professional to serve as a trusted partner to the Associate Vice President and Chief Human Resources Officer and the Office of Human Resources. This role operates with a high degree of independence, managing competing priorities, coordinating strategic initiatives, and supporting the day-to-day operations of the office while working closely with HR leadership to ensure alignment and continuity across activities.
After 90 days, this position has a hybrid telework schedule, with three in-office days and two remote days per week. Please note that the telework schedule may be adjusted to align with business requirements and organizational priorities. UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.
Benefits
– Exempt Regular
UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance;
professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).
The ideal candidate will personally connect with the Administration and Finance Guiding Principles which closely mirror UMB’s core values:
Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.
Job Summary
This position serves as a trusted operational partner to the Associate Vice President and Chief Human Resources Officer, providing high-level administrative and strategic support. The position operates with significant independence, anticipating needs, managing competing priorities, and handling sensitive matters with discretion. The incumbent plays a key role in keeping the Office of Human Resources running smoothly by coordinating leadership activities, advancing strategic initiatives, and serving as a central point of contact for internal and external stakeholders.
Primary
Duties
- Manages and prioritizes the AVP/CHRO’s calendar and commitments, exercising independent judgment to balance competing demands, protect executive time, and ensure alignment with strategic priorities. Serves as a key point of triage for incoming requests, determining appropriate action, escalation, or delegation.
- Leads the planning and coordination of leadership meetings and engagements, including scheduling, agenda development, preparation of background materials, and ensuring meetings are well-organized, efficient, and actionable. Tracks follow-ups and ensures timely completion of next steps.
- Anticipates needs and proactively identifies and resolves issues before they arise, ensuring continuity and efficiency in daily operations of the AVP/CHRO office.
- Serves as a primary point of contact for internal and external stakeholders, including academic leadership, central administration, and external partners. Manages communications on behalf of the AVP/CHRO and ensures timely, professional, and appropriate responses to inquiries.
- Drafts, reviews, and prepares correspondence, briefings, reports, and other materials to support executive decision-making, using sound judgment and maintaining a high level of confidentiality.
- Tracks and advances progress on departmental strategic initiatives, working with HR leadership to gather updates, identify issues and concerns, and ensure follow-through on key priorities and deliverables.
- Coordinates across central HR units and campus partners to strengthen communication flow, ensuring alignment on priorities,…
Title: Administrative Manager
Company: University of Maryland, Baltimore
Location: Baltimore, USA
Category:
