Overview
Administrative Manager Jobs in Austin, TX at Cousins Employees LLC
Please note that a hybrid work schedule is available once training is completed – 3 days in the Gainesville, GA office and 2 days remote
The Administrative Assistant / Contract Coordinator is responsible for coordinating all documentation for the contract bid submission process and submitting completed bids and RFPs for assigned government and commercial bids.
Responsibilities
Deal Process Coordination
Supports sales team throughout complete sales cycle to meet customer needs
Coordinates deal reviews with sales, support training, development, and compliance with operational policies
Shepherds bids through the approval process including coordination of legal contract review and approval
Escalates any non-standard terms and conditions to management and legal as appropriate
Maintains accurate and complete information for customer accounts and activities in Customer Relationship Management system (CRM)
Ensures bid documentation is in compliance with customer requirements and company standards
Contract Documentation Coordination
Thoroughly read bid documentation to determine submission requirements and coordinate the efforts to compile all required documentation
Customer References
Question/Answers section for all Government and Commercial Customers
Communicate with internal and external customers regarding pre-submission needs, compliance requirements or clarification and follow-up of bid submissions while under review
Coordinate efforts throughout the different departments associated with the preparation of bid request documents or submissions
Ensure data is entered in a standard format in the Deal Desk App with documents and communicate deadlines for internal responders
Prepare internal bid request documents with clear and concise information.
Coordinate with Marketing to provide Sales Rep Mansfield’s standard marketing packet tailored to the specific customer.
Compile and maintain documentation databases necessary and used during the bid process
Ensure the bid is presented to the highest standard and includes complete documentation requirements by reviewing before submission to publisher
Follow-up on status of bids
Determine win/loss ratio
Update CRM for all Government customers.
Serve as the primary point of contact with the potential customer throughout the bid process
Responsible for updating the Government Renewal Tracker.
Assist in ensuring a smooth onboarding of any won bids with the operations team
As required for RFPs, collaborate with leadership and other departments in writing all proposal documents
Position Requirements
Formal Education & Certification
High school diploma or equivalency required
College degree OR equivalent work experience preferred
Knowledge & Experience
Previous administrative or clerical work experience preferred
Prior experience tracking and gathering information for a project preferred
Petroleum experience preferred
Proficiency in Microsoft Office Suite
Qualifications & Characteristics
Ability to work independently under deadline pressure
Strong organizational and time management skills
Strong research skills
Work Environment
Hybrid work scheduled is available once training is completed – 3 days in the office, 2 days remote
Sitting for extended periods of time
Dexterity of hands and fingers to operate a computer keyboard, mouse, power tools, and other computer components
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Title: Administrative Manager
Company: Cousins Employees LLC
Location: Austin, TX
