Overview
Administrative Manager Jobs in California at Stanford University
ARIZONA DEPARTMENT OF CORRECTIONS
REHABILITATION & REENTRY
Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.
The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.
ADMINISTRATIVE SECRETARY II
Job Location:
Address:
Arizona State Prison Complex (ASPC) – Winslow
2100 AZ-87 Winslow
Winslow, Arizona 86047
Posting Details:
Salary: $32,400.00
Grade: 13
Closing Date: 1/31/2025
Job Summary:
The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a motivated and qualified individual to provide secretarial and administrative support to the unit manager. This position involves daily communications, meetings, filing, organizing, handling the unit’s budget, report writing, and timekeeping at the Arizona State Prison Complex-Winslow. Apply today!
Job Duties:
General administrative functions for the unit manager in screening calls and correspondence routed to the manager
Answers questions and furnishing information
Composes correspondence on a wide variety of subjects requiring full knowledge of policies and procedures
Schedules appointments and coordinating arrangements for meetings/conferences
Organizes and maintaining confidential and administrative files
Collects summaries for unit budget preparation
Reconciles funds and filling documents
Serves as timekeeper to include: gathering, entering time, distributing and filling Positive Attendance Records, ensuring the overtime reports is completed on a daily basis, and other reports as requested
Gathers and summarizes data to generate various reports to include Temporary Work Assignment, Monthly Statistical Reports, Extended Leave Requests, Family and Medical Leave Act, Inmate Letters, Information Reports, 703 reports and retains documentation for audit purposes
Acts as the policy liaison ensuring that all post orders/departmental policies and procedures are current
Maintains files in accordance with established records retention schedule to include current and archived documents
Ensures audit documents are filed daily and areas are neat and orderly
Ensures documentation is destroyed within policy guidelines
Generates purchase orders and distributes to various staff
Orders and maintains office supplies and files for the unit
Assists in quarterly inventory and purchasing of supplies
Functions as the lead office support and trains other clerical staff
Serves as backup for clerical support staff in their absence
Drives on State business
Performs other duties appropriate to the assignment
Knowledge, Skills & Abilities (KSAs):
Knowledge of:
General office practices and procedures
Personal computers, using Microsoft and Google Suite
Business English and basic mathematics
Payroll practices and procedures
Skill in:
Composing routine correspondence, including proper format, spelling and language usage
Verbal and written communication
Providing detail-oriented results
Record keeping and report generation
Applying time and project management
Scheduling and coordinating arrangements for meetings
Establishing and maintaining interpersonal relationships
Taking and transcribing meeting minutes
Ability to:
Maintain files of correspondence, records, and reports
Maintain confidentiality
Adapt to changing priorities
Learn and adhere to department policies and procedures
Work in a prison environment
Handle detailed work with accuracy and speed
Selective Preference(s):
Two (2) years of professional office experience
Proficient in Microsoft and Google Suites
Pre-Employment Requirements:
Employment is contingent on the selected applicant passing a background investigation and drug test.
In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.
Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
Vacation and sick days with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
Exceptional retirement program
Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
An incentivized commuter club and public transportation subsidy program
Retirement:
Positions in this classification participate in the Arizona State Retirement System (ASRS).
Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.
Contact Us:
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
Title: Administrative Manager
Company: Stanford University
Location: California
