Overview

Administrative Manager Jobs in Gurugram, Haryana, India at Lepton Software

Title: Administrative Manager

Company: Lepton Software

Location: Gurugram, Haryana, India

(A) JOB SUMMARY

The Admin Coordinator (Travel Desk) will serve as the single point of contact for all corporate travel operations and office administration at Lepton Software. This is a client-facing and people-facing role that demands a polished professional who can manage high-volume travel logistics, interact confidently with senior stakeholders, and keep day-to-day administrative functions running seamlessly. The ideal candidate brings a sharp eye for detail, a proactive mindset, and the ability to navigate travel tools and vendor ecosystems with ease — ideally backed by a working knowledge of IT or enterprise software environments.

(B) JOB DUTIES & RESPONSIBILITY

Corporate Travel Management:

  • Own end-to-end travel booking for employees across all levels — flights, trains, buses, hotels, and last-mile transportation for domestic travel.
  • Manage visa documentation, travel insurance, forex, and stay arrangements for international travel.
  • Prepare detailed, well-structured travel itineraries and share timely pre-travel briefings with employees.
  • Handle urgent and last-minute travel changes swiftly with minimal disruption to the traveller.
  • Negotiate rates with travel vendors, hotels, and cab aggregators to ensure cost-effective bookings within policy.
  • Maintain a real-time travel tracker and ensure 100% compliance with the company's travel policy.

Travel Desk Operations & Technology:

  • Manage and operate corporate travel management tools and booking platforms (e.g., Yatra Corporate or MakeMyTrip Business or TravelPerk, or similar).
  • Leverage IT tools and internal systems (HRMS, ERP, ticketing systems) to raise, track, and close travel requests.
  • Identify opportunities to automate or streamline travel workflows using available digital tools.
  • Maintain accurate expense records and support the Finance team with travel reconciliation and reimbursements.

Stakeholder & Vendor Management:

  • Act as the primary point of contact for employees seeking travel assistance — ensuring a responsive, professional, and courteous experience at all times.
  • Manage relationships with external travel vendors, cab services, and hotel partners.
  • Coordinate with senior leadership's offices for high-priority travel requirements.
  • Liaise with Finance for invoice processing, vendor payments, and travel budget tracking.

Office Administration:

  • Support general office administration including facility management, vendor coordination, and inventory management.
  • Assist in organizing company events, town halls, off-sites, and internal meetings.
  • Maintain up-to-date records, filing systems, and administrative documentation.
  • Coordinate office supplies procurement, manage stationery inventory, and maintain vendor relationships for office needs.
  • Prepare meeting agendas, coordinate meeting logistics, manage calendars, and handle correspondence and scheduling for senior management.

Reporting & Compliance:

  • Generate weekly and monthly travel reports including spend analysis, booking patterns, and policy adherence.
  • Flag policy violations and work with HR/Finance to drive compliance.
  • Provide inputs for travel budget planning on a quarterly basis.

(C) QUALIFICATION & SKILLSET

  • Bachelor's degree in Business Administration or Hospitality Management or Commerce, or a related field.
  • 2–5 years of experience in corporate travel management, travel desk operations, or a similar administrative role.
  • Hands-on experience with corporate travel booking platforms and travel management systems is essential.
  • Working knowledge of IT tools — familiarity with Travel Desk tools, ERP platforms, or enterprise software is a strong advantage.
  • Exceptional interpersonal and communication skills — confident, articulate, and professional in both written and verbal interactions.
  • Strong presence and ability to interact effectively with stakeholders at all levels, including senior leadership.
  • High energy, ownership-driven attitude with the ability to thrive under pressure and manage multiple priorities simultaneously.
  • Meticulous attention to detail with strong organizational and time management capabilities.
  • Proficiency in MS Office Suite — especially Excel (for travel tracking and reporting) and Outlook.
  • Discretion and professionalism in handling confidential travel and business information.

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