Overview
Administrative Manager Jobs in Saint Louis, MO at Priority Roofing of St. Louis LLC
The Administrative Assistant III services as a critical member of their assigned team. The Administrative Assistant III provides a diverse range of administrative support services to their assigned team.
Supervisory Responsibilities: No
Job Classification: Permanent Full-Time, FLSA Non-Exempt
Duty Station: Oklahoma City, OK
Travel: Up to 10 %
Duties/Responsibilities
Responsible for notetaking in internal and external meetings
Supports staff with travel booking and mail, package, and shipping needs
Organization: Maintaining filing systems, scheduling appointments, and arranging staff meetings
Communication: Responding to emails, and communicating with coworkers and clients, as required
Documentation: Preparing documents, reports, and editing documents
Database management: Inputting and updating information in databases and spreadsheets
Office equipment: Operating and maintaining office equipment, such as printers and copiers
Office supplies: Managing office supplies and ensuring proper stocking levels
Event planning: Preparing meeting agendas, taking meeting minutes, and coordinating logistics for meetings
Research: Researching as requested and compiling and summarizing information for reports or presentations
Assistance: Assisting clients and other visitors, and supporting other colleagues as needed
Administrative tasks: These include organizing and maintaining project documents, and updating digital databases
Scheduling: This includes setting up meetings, phone calls, and site visits
Updating reports: This includes updating project reports and other essential documents
This Position Description (PD) is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice
Required Skills/Abilities
Excellent typing skills
Data entry skills with a high degree of accuracy
The ability to communicate with staff effectively.
Attention to detail: The ability to keep track of information, such as company data, customer appointments, and meetings.
Time management: The ability to juggle multiple tasks, such as answering phone calls, organizing files, and booking appointments.
Customer service: The ability to communicate with clients and customers and address their needs in a timely and professional manner.
Data entry: The ability to record information or data quickly and accurately.
Scheduling: The ability to manage daily plans for stakeholders and management, while understanding the priority of tasks.
Computer proficiency: The ability to use technology to find solutions and ensure critical data is accessible.
Other skills that administrative assistants may need include organization, adaptability, problem-solving, and confidentiality.
Education and Experience
Required: Relevant employment experience required. 8-11 years with high school diploma OR 5-8 years with an Associates degree OR 3-5 years with a Bachelors degree.
Required: Experience working in a fast-paced office environment and being responsible for administrative tasks such as data entry
Physical Requirements
Prolonged periods of sitting at a desk and working on a computer
This role routinely uses standard office equipment such as computers, phones, etc.
Must be able to push, pull, or lift up to 15lbs
Benefits
Eligible employees receive the following benefits:
Health, Dental and Vision Insurance
Health Savings Account (HSA)
MDLIVE
Benefit Hub
Paid Annual Leave/PTO
Paid Sick Leave
Paid Holidays
401(k)
Basic Life
Voluntary Life Insurance
Accident Insurance
Short Term Disability
Long Term Disability
Employee Assistance Program (EAP)
Pre-employment Requirements
Due to the nature of Chloeta’s services, this position is contingent upon completing with a satisfactory outcome some or all the following pre-employment background screenings: government security clearance, federal and state criminal background checks, drug test (urinalysis), Motor Vehicle Record (MVR) review, educational history, employment history, and/or credit check. In accordance with the Fair Credit Reporting Act (FCRA), pre-employment background screenings will require the employee’s written authorization and will occur after acceptance of an offer of employment and prior to commencing work. Additionally, employees are required to complete the federal I-9/E-Verify process.
Drug and Alcohol Testing Policy
Employees may be subject to undergoing additional drug screens and/or alcohol testing at any time during the period of employment, including without prior notice.
EEO Statement
Chloeta provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
About Chloeta
Chloeta is a Native American owned enterprise providing a diverse range of engineering, scientific, and technical solutions to support military, energy, homeland security, emergency preparedness, and critical infrastructure requirements.
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Title: Administrative Manager
Company: Priority Roofing of St. Louis LLC
Location: Saint Louis, MO
