Overview
Administrative Manager – Healthcare Services Jobs in Columbus, IN at Alternative Care Solutions LLC
Title: Nonprofit Program & Administrative Coordinator
Job Location: Fremont Headquarters
Hiring Salary Range: $28.41 to 38.75 per hour
Fremont Bank founded in 1964, is one of the oldest independently owned banks in the Bay Area and is one of the top-rated mid-tier banks in the nation. Voted a Top Workplace for 2024 and for the past fifteen consecutive years, Fremont Bank has an immediate opening for a Nonprofit Program & Administrative Coordinator
Position Overview:
The Nonprofit Program & Administrative Coordinator provides high-level administrative and programmatic support to the Nonprofit Group, serving as a key liaison between Fremont Bank and the community. This role is responsible for managing operational logistics, supporting philanthropic initiatives, coordinating internal and external communications, and ensuring the accurate and timely processing of donations and reports.
Role and Responsibilities:
Administrative & Executive Support
Provide comprehensive administrative support to the Nonprofit Group Executives and team members.
Manage complex calendars and schedule meetings, appointments, and events.
Prepare and process expense reports and check requests accurately and on time.
Maintain inventory and order office supplies as needed.
Philanthropy & Community Engagement
Serve as a point of contact between Fremont Bank’s Nonprofit Group and community partners.
Draft correspondence for donation approvals, denials, and check documentation.
Track and manage incoming donation requests and ensure timely delivery of donations.
Assist in preparing for community functions, events, and receptions, including coordination and logistics.
Reporting & Recordkeeping
Maintain accurate databases and files related to donation activity and nonprofit engagements.
Research and compile materials for team meetings and committee discussions.
Record, transcribe, and distribute meeting minutes for the Fremont Bank and Fremont Bank Foundation Advisory Committees.
Prepare monthly, quarterly, and annual reports, including reports for internal and foundation board presentations.
Cross Department & Event Coordination
Liaise with the Marketing Department to ensure proper visibility for sponsorships.
Collaborate with other departments to support events, initiatives, and deadlines.
Attend meetings and special events, occasionally outside regular business hours.
Qualifications and Education Requirements:
High School diploma or GED required, some college coursework or an associate degree preferred.
Minimum 3 years of administrative or program coordination experience.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook); ability to learn new systems (e.g., Fluxx grant software).
Strong written and verbal communication skills.
Excellent organizational skills and attention to detail.
Ability to manage multiple priorities under tight deadlines.
Professionalism, discretion, and sound judgment in handling sensitive information.
Strong interpersonal and relationship management skills.
Familiarity with nonprofit or community relations work is a plus.
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Title: Administrative Manager – Healthcare Services
Company: Alternative Care Solutions LLC
Location: Columbus, IN
