Overview
Administrative/Marketing Assistant Jobs in Carlsbad, CA at Coastal Sage Montessori
Full Job Description
JOB DESCRIPTION
Position Title:
Administrative/Marketing Assistant
Reports to:
Signe Castañeda
Schedule:
20-40 hrs/week
Rate:
Market Pay Based On Experience
Coastal Sage Montessori is a Christian Montessori school serving students from 3 years old through eighth grade. Our mission is to offer a Christ-centered Montessori education.
Essential to truly educating the whole child is to nourish their spiritual lives. At Coastal Sage Montessori (CSM), we believe that each child is unique, made in the image of God and earnestly seeking to understand the world around them, who they are, are what they are made for. Our teachers act as guides helping our students to develop intellectually and spiritually. It is our goal to develop servant leaders who are bringing all they have to those around them and into the global community.
General Description
The Administrative/Marketing Assistant is responsible for office administration and marketing activities. The ideal candidate will be adept at handling: 1) office administrative tasks; and 2) marketing efforts to implement community outreach and fundraising efforts at CSM.
Specific Duties and Responsibilities
The specific responsibilities include, but are not limited to, the following:
Assisting with basic office procedures including handling email and mail correspondence, preparing and sending out bills, scheduling meetings and events, managing vendor relationships (IT, bookkeeper etc.), and assisting with school office needs.
The Administrative Assistant will be entrusted with creating newer and more efficient systems and processes.
Work in partnership with the leadership team and volunteers to meet annual giving and participation goals.
Oversee and help implement the annual fundraising plan with leadership.
Researching, drafting proposals and monitoring grant submissions to external organizations (e.g. foundations, corporations, etc.).
Effectively create and utilize donor database and relevant tools to track outreach and actions.
Ask for support (time, treasure, and talent) over the phone and in person.
Organizing events related to raising funds and/or recognizing donors, such as volunteer events, annual appeals, gala and auction, banquet dinner, and more.
Drafting and distributing newsletter, donor thank-you letters, gifts, reminders, and receipts.
Administering the fundraising databases and accurately tracking contributions, sending statements, and collecting receivables and pledges.
Confirming and following-up on transactions (deposits, matching gift contributors, credit card charges, pledges, naming opportunities, etc.).
Attendance at external events or conferences on behalf of Coastal Sage Montessori.
Preparing regular development reports, Board reports, tracking progress, results, and statistics. Keeping the Head of school and school leadership well informed.
Participate and engage in school life and adhere to school’s mission.
Helping in marketing efforts to increase enrollment (which will include: developing a social media presence, marketing materials, researching in-person events to attend).
Submitting monthly updates for our website
Knowledge/Skills Required:
Highly organized, skilled at time management, ability to prioritize and multitask, professional demeanor.
Proactive and adept at troubleshooting and problem-solving skills.
Ability to meet deadlines and works with a sense of urgency.
Creative, fle…
Title: Administrative/Marketing Assistant
Company: Coastal Sage Montessori
Location: Carlsbad, CA
Category:
