Overview
Administrative & Marketing Assistant Jobs in Bellevue, WA at NAI Puget Sound Properties
Title: Administrative & Marketing Assistant
Company: NAI Puget Sound Properties
Location: Bellevue, WA
Administrative & Marketing Assistant
(Legal, Marketing & Administrative Support)
Location: Bellevue, WA, in person supporting Bellevue & Tacoma brokers
Salary Range: $50,000 – $65,000
Overview
Join a fast-growing commercial real estate firm with an award-winning culture. As our Administrative & Marketing Assistant, you’ll be at the center of it all—producing polished marketing collateral, supporting high-profile transactions, and ensuring the office runs seamlessly.
No two days are alike: one day you might be finalizing a lease or purchase agreement, and the next you’re designing marketing materials or helping coordinate a company event. If you thrive as the “go-to” person who keeps things organized, polished, and on track, this is your opportunity to make a visible impact with room to grow.
Who You Are
You’re a proactive and detail-oriented professional who thrives at the intersection of creativity and organization. You’re curious about the commercial real estate industry and are looking to grow. You take pride in polished, accurate work—whether it’s creating marketing materials, preparing legal documents, or keeping the office running smoothly.
- Consistently punctual, arriving early or on time to ensure the office is open and ready before others arrive.
- Detail-oriented and committed to accuracy in all communications and documents
- Organized, dependable, and comfortable balancing competing priorities in a fast-paced environment
- Skilled in using design tools (InDesign, Photoshop, Canva) to bring marketing concepts to life
- Collaborative and approachable, contributing to a positive and professional office culture
- Adaptable and resourceful—ready to step in, solve problems, and support brokers where needed
- Motivated to learn the commercial real estate industry and use that knowledge to make a meaningful impact
Responsibilities
Legal Support
- Document Preparation: Draft, review, and finalize legal documents (e.g., Lease Agreements, Purchase & Sale Agreements, Listing Agreements) from broker-provided drafts, ensuring accuracy and proper formatting before execution.
- Correspondence: Prepare professional and timely letters of intent (LOIs), memos, and other administrative correspondence while maintaining confidentiality.
Marketing Support
- Marketing Collateral: Create and finalize standard marketing materials (flyers, BOV’s, proposals, surveys, timelines, etc.) using Adobe InDesign and company templates.
- Listings Management: Maintain listing accuracy across nai-psp.com, CBA, and CoStar; track confirmations and expirations.
- Digital & Print Materials: Assist in producing property marketing collateral and email campaigns while ensuring adherence to brand guidelines.
- Event & Editorial Support: Help with planning and executing company events and campaigns, including invitations, logistics, and setup/teardown. Capture event photos and support social media and blog content creation.
- Signage: Coordinate signage checkouts and maintain in-office inventory.
Basic Administrative Support
- Front Office: Open office, ensure kitchenette is ready for the day, printers are filled with paper, conference rooms are kept tidy, welcome visitors, manage keycard and door access, validate parking, and answer the main business line with professionalism.
- Operations: Handle mail, supply inventory, office scheduling, and coordination for meetings, celebrations, and events. Provide light IT troubleshooting and vendor communication as needed.
- E-Signature Management: Prepare and route company documents for e-signature, ensuring timely completion and follow-up.
- Onboarding Support: Assist with basic onboarding tasks for new brokers and administrative staff.
Qualifications
Experience: 0–2 years in administration and/or marketing; commercial real estate, construction, or related industry experience preferred.
Technical Skills:
- Proficiency in Microsoft Word and Excel
- Experience with Adobe InDesign and Canva (strongly preferred)
- Familiarity with Photoshop, Illustrator (strongly preferred)
Professional Skills: Strong attention to detail, clear communication, excellent organization, and the ability to manage multiple priorities while maintaining confidentiality.
Why Join Us
This role plays a key part in supporting our Bellevue office—helping elevate broker success, brand presence, and day-to-day operations. You’ll join a supportive, collaborative environment that values initiative, precision, and creativity.
Award-Winning Culture
We’re proud to have been ranked the #1 Best Workplace (Mid-Sized Company) by the Puget Sound Business Journal—seven times in first place and eight years overall. This recognition, based on anonymous employee feedback, reflects our culture of collaboration, respect, and shared commitment to excellence.
Work Schedule & Environment
• Monday–Friday, 8:30 a.m.–5:30 p.m. (one-hour lunch)
• Primarily onsite at our Bellevue office
• Enjoy a welcoming workplace with complimentary snacks and beverages
Benefits
New employees are eligible for Health, Vision, and Dental coverage on the first day of the first full month following their start date. The position also includes eligibility for a bonus and profitsharing. Employment is contingent upon a background check and verification of work authorization (I-9 form).
