Overview
Administrative / Office Assistant Jobs in Fresno, CA at Therapeutic Home Healthcare
Job Title: Part-Time Office Administrator & Executive AssistantLocation: Doylestown, PA 18902Organization: Indigenous Ingenuities
About Indigenous Ingenuities:Indigenous Ingenuities is an ecological landscape design/build company dedicated to creating sustainable, environmentally responsible outdoor spaces. We specialize in designing and constructing landscapes that integrate native plants, wildlife habitats, and water management systems. Our mission is to provide beautiful, functional landscapes that work in harmony with nature. We are looking for a motivated, organized, and detail-oriented individual to join our team as a Part-Time Office Administrator with Executive Assistant responsibilities.
Position Overview:
The Part-Time Office Administrator & Executive Assistant will be responsible for managing day-to-day office operations while supporting the executive team with administrative tasks. The ideal candidate will be highly organized, able to prioritize tasks, and demonstrate a strong commitment to our ecological values. This position requires someone who can work independently with minimal supervision, take initiative, and efficiently manage a variety of office functions, from client communications to project coordination.
Key Responsibilities:
Administrative Support:
Manage phone and email correspondence, directing inquiries to the appropriate team members. Inform prospective clients about our company mission, services and work processes.
Schedule and coordinate meetings, appointments, and client consultations.
Organize and maintain digital and physical files, ensuring documents are up-to-date and accessible.
Provide high-level administrative support to the company’s executive team, including managing calendars and scheduling meetings.
Office Organization & Management:
Oversee office supplies, ensuring adequate inventory and ordering supplies as needed.
Ensure the office is tidy, organized, and conducive to productivity. Light housekeeping between scheduled professional cleanings (sweep, trash, etc).
Coordinate with vendors and external partners for office-related services, including IT support and facility maintenance.
Retrieve and sort incoming mail, directing it to the appropriate team members for review and action when needed. Deposit and record mailed payments in Quick Books, notify department managers of payment or deposit.
Project Support:
Schedule and facilitate bi-weekly management and project management meetings.
Support the team with project-related documentation, including PA One Call requests and mailing designs to clients.
Communicate and assist off-premesis billing and bookkeeping team members regarding payments, estimates, and outstanding invoices. Experience with Quick Books a plus.
Qualifications:
Minimum of 4 years of experience in an office administration or executive assistant role.
Experience in a landscaping, design, or construction environment is a plus, but not required.
Proficient in Microsoft Office, Google Workspace Suite and Mac-based software.
Excellent written and verbal communication skills.
Strong organizational and multitasking abilities, with attention to detail.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Experience with basic project management is a plus.
A passion for sustainability, ecological design, and nature is highly valued.
Ability to maintain confidentiality and professionalism in all dealings.
Marketing experience is a plus, but not necessary.
Must love dogs! We usually have 1-3 loveable dogs in the office daily.
Working Hours:This is a part-time position, with flexible hours. The position will require approximately 20-25 hours per week, with the ability to adjust hours based on project and company needs.
Compensation:Competitive hourly rate, commensurate with experience.
How to Apply:Interested candidates should submit their resume highlighting their relevant experience and interest in the position to info@ind-ing. Cover letter not required but encouraged.
Job Type: Part-time
Work Location: In person
Title: Administrative / Office Assistant
Company: Therapeutic Home Healthcare
Location: Fresno, CA
