Overview
Administrative Office Assistant Jobs in Memphis, TN at Process & Power
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants .
POSITION SPECIFICS
Are you an organized, detail-oriented professional who thrives in a fast-paced environment? We are seeking an Intermediate-Level Administrative Assistant to support our Penn State Information Technology (PSIT) team. This role is a vital part of our large unit, providing the operational backbone that helps our teams function efficiently and effectively.
The position is based at the University Park Campus; however, flexible work arrangements, such as hybrid work opportunities, may be considered. Questions related to flexible work should be directed to the hiring manager during the interview process.
RESPONSIBILITIES
Manage office supplies and inventory by ordering, organizing, and distributing essential materials.
Oversee scheduling and booking of meeting rooms and other resources.
Maintain accurate and updated information on internal websites.
Schedule meetings, appointments, and events for staff and teams.
Coordinate event/meeting planning, including catering, venue arrangement, and invitations.
Arrange travel.
Oversee administrative responsibilities related to onboarding and offboarding.
Software management.
Coordinate search committees, manage logistics, communications, and candidate scheduling as part of the hiring process.
REQUIRED QUALIFICATIONS
Proficiency in Microsoft Office tools (Word, Excel, Outlook, Teams, etc.)
Ability and willingness to learn new software and internal systems
Strong attention to detail and organizational skills
Clear, professional written and verbal communication
Ability to work independently and collaboratively within a team
PREFERRED QUALIFICATIONS
Proven adaptability in a dynamic work environment
Experience with scheduling tools and calendar mangement
Customer service mindset with a proactive approach
Strong time management and ability to prioritize multiple tasks
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None
ADDITIONAL INFORMATION
A cover letter and resume is required
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $38,300.00 – $55,500.00.
Salary Structure – Information on Penn State’s salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page .
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
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Title: Administrative Office Assistant
Company: Process & Power
Location: Memphis, TN
