Overview
Administrative/Office Assistant(Invoices,Clerical,Data Entry, HR,Purchase) Jobs in South San Francisco, CA at Tellus Solutions
Overview:
Let your career take off with PSA Airlines
About PSA
PSA Airlines, a wholly owned subsidiary of American Airlines, offers unparalleled opportunities for growth and professional development. We value teamwork, diversity, and inclusivity and strive to create a safe, respectful, and happy work environment for our more than 4,000 employees. Our company culture, known as The PSA Way, is our foundation for operation and fosters stability, growth and a focus on the future while always placing safety at the forefront of everything we do. We are driven in our goals and achievements, eager to be better. We are reliable to one another and accountable for our actions. And we are caring in our daily interactions, with teammates, colleagues, and customers. Join our team to enjoy comprehensive benefits, including travel privileges on the American Airlines global network, so you can explore new destinations and create unforgettable memories with family and friends.
Benefits
PSA offers the benefits you expect from a company focused on excellence. All eligible team members enjoy a comprehensive benefits package, including:
Travel privileges on the American Airlines global network
A generous vacation plan designed to let you enjoy your travel perks
401(k) with company match
American Airlines Group (AAG) profit-sharing and bonus opportunities
A choice of three health plan options, all with nationwide coverage with the UnitedHealthcare Choice Plus network
Premium dental coverage
Vision plan options provided, including a plan that covers both glasses and contacts every year
Benefits navigation services, including finding a doctor, scheduling an appointment, understanding your medical bills, and free second opinion services
Access to 24-hour virtual urgent care services
Family planning and fertility treatment
LGBTQ+ friendly services including gender affirming care, assistance finding knowledgeable providers, and family planning
Company-paid Life and AD&D Insurance, Short-term and Long-term Disability, and supplemental life insurance options for spouses and dependent children
Flexible Spending Accounts for both Health Care and Dependent Care services
Comprehensive Employee Assistance Program providing a range of services, including 5 free in-person sessions with a health care professional
Responsibilities:
Position Summary
The Administrative Operations Coordinator is responsible for providing administrative and office support for multiple Directors, Managers, and Supervisors within the Training department, to include the Operation Control Center. This position carries out a variety of responsibilities including, but not limited to: communicating via phone and email ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner.
Job Responsibilities
Oversee the building maintenance and audits for the Dayton training center
Ensure building safety by monitoring and escorting all visitors and vendors
Promote building safety by defining and eliminating risks
Coordinate with all departments for event planning at the training center
Coordinates lunches weekly for students and senior leadership via outlook invites
Monitor and maintain classroom scheduling and activities
Reserve rooms and send meeting notices
Manage AVI vending account for hangar, training center, and corporate to include ordering supplies, collecting money, conducting audits and sends invoices to be processed
Organize revitalization needs of the Training Center
Maintain all office equipment and arrange service as needed
Administer payroll for Training Administration department in RosterApps
Approves and processes invoices for building maintenance and projects
Order and stock supplies for the Training Center and Operation Control Center
Provide training records and flight times to HR for PRIA and crews
Assist with new hire onboarding and updating crewmember medicals and certificates as needed
Identifies ways to improve processes and procedures
Perform administrative and secretarial duties as assigned
Effectively communicate with leadership, staff, crews, vendors, and FAA
Responsible for the Company’s Security and Safety Management System (SMS) and associated Safety Risk Management and Safety Assurance outputs
Performs other duties as assigned
Position Specifics:
Qualifications
Required
At least two-five years of experience in an office environment
Required Technical Skills and experience include working knowledge of Microsoft office and Excel
High school diploma or equivalent
Excellent organizational and communication skills
Ability to speak/read/write in English
If hired, must be able to demonstrate that you are authorized to work in the US
Preferred
Associate degree
Aviation Field Experience
Experience with systems such as CrewTrac, CrewQual and MINT
Additional Information
Delegation: In absence, responsibilities delegated to Manager of Training Admin/Crew Records
Authorities: None
Supervisory Responsibility: This is not a supervisory position.
Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, telephones, photocopiers, facsimile machines and filing cabinets.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role; however, the employee is frequently required to stand; walk; climb up and down stairs; lift weight up to 25 lbs; use hands to handle or feel; and reach with hands and arms.
AAP/EEO Statement: PSA Airlines is an equal opportunity employer; qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, age, disability, genetic information, protected veteran status or any other characteristic protected by law.
Security Clearance: All employees are required to pass the fingerprint-based criminal history records check (CHRC) per 49CFR1542.209 as well as a pre-employment drug screen.
Other Duties: Please note this job description is not designated to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Title: Administrative/Office Assistant(Invoices,Clerical,Data Entry, HR,Purchase)
Company: Tellus Solutions
Location: South San Francisco, CA
