Overview
Administrative Office Coordinator Jobs in Northampton, Massachusetts, USA at ServiceNet Inc.
Position: Administrative Office Coordinator Location: MA-Northampton-01060 Full / Part Time
Administrative Assistant – Office Coordinator
Department: Whole Children & Milestones Recreation Program Office
Full-Time
Location: Northampton, MA
Schedule: Monday-Friday, 10a-7p (with occasional flexibility)
Starting Pay: $20/hr
Are You a People Person with a Passion for Organized Chaos and Community Joy?
If you thrive in a role that blends structure with creativity—and enjoy being at the heart of an inclusive, energetic environment—this is the job for you! Our Inclusive Community Center is a one-of-a-kind place filled with energy, warmth, and the joy of learning and play. As our Office Coordinator, you’ll be the welcoming face and organizing force that helps everything run smoothly.
About the Role:
The Administrative Assistant – Office Coordinator plays a central role in supporting the day-to-day operations of our recreation and enrichment programs. You’ll partner with your supervisor and fellow office teammates to manage front desk responsibilities, administrative tasks, and special projects—ensuring our families, staff, and program participants feel supported and welcomed.
Key Responsibilities:
Office Presence & Coordination
Maintain a consistent and dependable office schedule with flexibility to meet program needs.
Partner with coworkers to ensure smooth coverage of office duties.
Administrative Support
Perform a wide variety of administrative tasks following organizational policies and procedures.
Organize and maintain records, manage documents, and handle mail with precision.
Utilize Microsoft Office (Outlook, Word, Excel) and additional software tools for communication, formatting, and data entry.
Operate office equipment such as printers, postage machines, and fax systems.
Support events like performances, classes, and social gatherings through administrative planning.
Reception & Front Desk
Serve as the first point of contact for families, students, visitors, and staff—offering a warm, professional welcome.
Manage incoming calls, emails, and messages; route communications efficiently.
Interact with a diverse community of students of all ages and abilities, and their guardians, in a helpful and respectful manner.
What You’ll Bring:
2+ years of administrative experience with customer service or public contact
Strong working knowledge of office equipment, procedures, and best practices
Excellent communication skills and attention to detail
Ability to work professionally with sensitive and confidential information
Proficiency in Microsoft Office and general tech savviness
Minimum age: 18 years old
Valid MA driver’s license and access to reliable transportation
Benefits:
Generous PTO (paid time off) package
Comprehensive health and dental insurance
Life insurance and long-term disability coverage
403(b) retirement plan
Tuition remission and assistance for eligible courses
Public Service Loan Forgiveness (PSLF) eligibility
Ongoing professional development and career advancement opportunities
And more!
About Service Net
Service Net is a compassionate non-profit organization that helps over 8,400 individuals facing challenges such as mental illness, developmental disabilities, brain injuries, homelessness, and substance use issues. With over 1,800 dedicated staff members, we work together to make a meaningful difference in the lives of others.
Learn more about Service Net:
https://(Use the “Apply for this Job” box below)./
Service Net is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.
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Title: Administrative Office Coordinator
Company: ServiceNet Inc.
Location: Northampton, Massachusetts, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Admin Assistant, Virtual Assistant/ Remote Admin)
