Overview
Administrative Office Manager Jobs in Lakeview, OR at Oregon State University
REPORTS TO: PrincipalSUMMARY: The Guidance Administrative Assistant maintains student records and provides general administrative assistance. Duties performed are designated to relieve administrators of office and routine responsibility by organizing and participating in the school office administrative operation. The Administrative Assistant will work 5 days a week/40 hours a week and will work 184 school days plus 10 days before the school year begins and 5 days after the school year ends.SALARY RANGE: $20.75-$24.75 per hour PRIMARY RESPONSIBILITIES: 1. Organizes and expedites the flow of work through the Guidance Office2.
Maintains appointment schedules for Guidance Counselors3. Maintains daily attendance records in iPass, and provides daily attendance/tardy reports to the Assistant Principal4. Composes and distributes confidential correspondence, answers inquiries, and supplies information on a wide range of technical and program matters for Guidance Counselors5. Answers calls and responds appropriately to inquiries and requests and handles reception for Guidance Office6.
Works directly with the Guidance Counselors and Administrators for all guidance-related support; student transcripts, student files, college applications, scholarship applications, registration and withdrawal of students, GED records, ACT/SAT/PSAT testing, AP testing, 504 plans, diplomas, and certificates 7. Maintains transcripts and student folders for enrolled students8. Registers, enrolls, transfers, and withdraws students and coordinates new student access to iStudent and School Fusion and new parent access to iParent9. Maintains records for new and withdrawn students, GED transfers, reduced schedule students, restraining orders, dual mailings, college entrance, and local scholarship recipients 10.
Distributes guidance mail, bulk mailings, and dual mailings for the guidance department 11. Accommodates transcript requests from current and previous students, colleges, military, NCAA, and employment agencies and provides graduation verifications and Social Security verifications 12. Processes work permit applications13. Compiles data for yearly Civil Rights reporting 14.
Distribute copies of report cards, progress reports, and PSAT score reports15. Coordinates work for students for extended school absences16. Responsible for the design and printing of graduation invitations, programs, diplomas, and scholarship letters17. Coordinates visits for shadowing students18.
Notifies local newspapers of the Honor Roll quarterly19. Provides coverage in the absence of the High School Administrative Assistant20. Performs other duties as assigned by the PrincipalSKILLS AND ABILITIES: 1. Perform a variety of secretarial work involving the use of accuracy, speed, confidentiality, and independent judgment2.
Maintain a professional demeanor at all times3. Understand and carry out oral and written instructions4. Establish and maintain filing systems 5. Complete any general administrative support duty as required by administrators6.
Communicate professionally via telephone, email, and onsite visits7. Prepare and maintain various reports and correspondence using current computer applications 8. Devise or adapt office procedures in response to changing organizational needs9. Proficiently operate standard office equipment10.
Adhere to district policies, rules, and regulations applicable to the school site11. Maintain cooperative working relationships with those contacted in the course of workQUALIFICATIONS: 1. Minimum of a high school diploma or equivalent2. Proficient in Google Suite (Docs, Sheets, Forms, Slides) 3.
Proficient in Microsoft Excel and Word4. Proficient ability to multitask, prioritize, and problem solve
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Title: Administrative Office Manager
Company: Oregon State University
Location: Lakeview, OR
