Overview
Administrative Officer Jobs in Luxembourg, Luxembourg at China Merchants Bank (Europe) S.A. and China Merchants Bank Luxembourg Branch
Title: Administrative Officer
Company: China Merchants Bank (Europe) S.A. and China Merchants Bank Luxembourg Branch
Location: Luxembourg, Luxembourg
Company: China Merchants Bank Luxembourg
China Merchants Bank Co., Ltd., founded in 1987, is China’s first joint-stock commercial bank which has been ranked among China’s top commercial banks for many consecutive years. CMB set up a branch that provides commercial banking services in Luxembourg in March 2015 and acts as the gateway and regional headquarter of CMB group in Continental Europe. In May 2021, China Merchants Bank Co., Ltd., has the subsidies-China Merchants Bank (Europe) S.A. in Luxembourg.
Responsibilities
Organizing corporate events, meetings, and staff activities to enhance employee engagement.
Assisting expatriate employees with relocation procedures, housing, and administrative formalities.
Overseeing office operations, facility management, and administrative services to ensure an efficient working environment.
Providing support to the General Administration Department in various office management and administrative tasks.
Managing procurement processes, vendor selection, contract negotiations, and cost control.
Managing document filing, record-keeping, and confidentiality of sensitive information.
Coordinating with internal departments and external service providers to ensure smooth office operations.
Handling employee business travel arrangements, including visa applications, ticket bookings, and accommodations.
Ensuring compliance with local regulations regarding workplace safety, labor laws, and administrative procedures.
Assisting in internal audit and compliance checks related to administrative functions.
Qualifications
A relevant Bachelor’s degree in Business Administration, Management, Finance, French, law or a related field.
At least 2 years of relevant working experience in office administration, facility management, or corporate services, preferably in a commercial bank or financial institution.
Extensive knowledge of Luxembourg labor laws, workplace safety regulations, and procurement policies.
Fluent in English and French (spoken and written), proficiency in Chinese is an asset.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and administrative management tools.
Strong organizational and problem-solving skills with attention to detail.
Ability to handle multiple tasks efficiently in a fast-paced environment.
Excellent communication and negotiation skills for liaising with both internal and external stakeholders.
Strong sense of confidentiality and professionalism in handling sensitive information.
What We Offer
Competitive Base Salary.
Varied Responsibilities: A dynamic working environment with exposure to a wide range of administrative functions.
Supportive Workplace: A highly professional and respectful working environment.
Career Development: Ongoing opportunities for training, development, and career progression
