Overview
Administrative Officer Jobs in Irvine, CA at UBS
Reports to: MHS Principal
Position Overview:
The Administrative Assistant for Student Attendance is responsible for overseeing and managing attendance records for students in grades 9-12. This role ensures accurate reporting, supports intervention efforts, and collaborates with staff, students, and families to promote positive attendance habits.
Key Responsibilities:
Attendance Monitoring & Reporting
Maintain and update daily attendance records for students in grades 9-12.
Track excused and unexcused absences, tardiness, and early dismissals.
Generate and distribute attendance reports to school administrators and relevant staff.
Notify parents/guardians of student absences and follow up as needed.
Work with teachers to ensure attendance data is recorded accurately.
Intervention & Support
Identify students with chronic absenteeism and coordinate intervention efforts.
Communicate with parents, counselors, and administrators regarding attendance concerns.
Assist in developing and implementing attendance improvement plans.
Support school initiatives to promote good attendance habits among students.
Communication & Coordination
Serve as the main point of contact for attendance-related inquiries.
Work closely with school counselors, school mental wellness team and administrative staff to address attendance issues.
Maintain confidentiality and comply with school policies and state regulations regarding student attendance.
Clerical & Administrative Support
Process and verify attendance excuse notes, medical documentation, and early dismissal requests.
Manage automated attendance call systems and notify parents of student absences.
Maintain detailed records and documentation for state and district reporting.
Assist with administrative tasks related to student records, enrollment, and scheduling as needed.
Qualifications & Skills:
Strong organizational and time management skills.
Excellent communication and interpersonal abilities.
Proficiency in attendance tracking software or ability to learn new software
Ability to maintain confidentiality and handle sensitive student information.
Experience in a school setting or administrative role preferred.
Terms of Employment: As defined by the Board
Interested individuals should complete the on-line application, those deemed most qualified will be contacted for an interview.
EQUAL OPPORTUNITY EMPLOYER
Title: Administrative Officer
Company: UBS
Location: Irvine, CA
