Administrative Officer 3 – Ambulatory Care Admin – FT Days Job at UC Irvine Health Orange, CA

Full Job Description

Updated: Mar 13, 2023
Location: Orange
Job Type:

Department: Ambulatory Care Admin

Job Description:

Position Number:

Reports to:
Senior Director

Working Title:
Administrative Officer 3

Cost Center:
Ambulatory Care Admin (428762)
Bargaining Unit: No Bargaining Unit


Date Created:

Job Code:


Not Applicable


Position Summary:

Conducts comprehensive analysis/reporting and coordinates a variety of assigned projects related to quality, financial outcomes, patient flow, performance improvement, patient satisfaction, etc. for Ambulatory Care. Incumbent is responsible for data management, reporting and analyses associated with the operations, productivity and performance improvement initiatives in the Ambulatory practices. Gathers, maintains, tracks, analyzes and reports data from various sources in varied formats. Makes information available to practice managers and others in Ambulatory for decisions and/or actions to improve performance. The incumbent collects and analyzes a variety of clinical and operational data in order to evaluate and report trends and volume. Summarizes data in a manner which is meaningful and allows operational decision making by leadership.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our:

Compensation practices (https://www.hr.uci.edu/partnership/totalrewards/compensation.php) and

Benefits (https://careersucirvine.ttcportals.com/pages/benefits).

Salary Range:
Annual Rate Minimum $71,300.00 Midpoint $100,000.00 Maximum $128,700.00

Required Qualifications:
Ability to act independently to solve problems and develop recommendations for approval
Ability to successfully identify priorities while managing multiple assignments simultaneously
Ability to analyze and manage budgets and make forecasts as required
Ability to manage and maintain complex calendars and schedules and navigate appointments
Ability to establish and maintain effective working relationships across the Health System
Demonstrated ability to create and produce complex reports using computer programs such as Excel, Access, Word, and Powerpoint
Ability to maintain a work pace appropriate to the workload
Must demonstrate customer service skills appropriate to the job
Excellent written and verbal communication skills in English
Previous experience creating, maintaining, and extracting information from a variety of databases
Demonstrated experience working with staff, managers, physicians and/or high-level administrative staff to accomplish established outcomes
Strong project management skills including the ability to effectively manage multiple projects and tasks simultaneously
Minimum 2 years’ experience working in progressively more complex analytical/support roles within a healthcare unit
Resourcefulness to identify and search for information that is not readily available
Strong analytical skills to collect and analyze operational data
Must possess the skill, knowledge and ability essential to the successful performance of assigned duties

Preferred Qualifications:
Administrative experience in a healthcare environment
Knowledge of University and Medical Center organizations, policies, procedures and forms
Experience in an academic environment

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

  • Background Check and Live Scan
  • Legal Right to Work in the United States
  • Vaccination Policies
  • Smoking and Tobacco Policy
  • Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

  • California Child Abuse and Neglect Reporting Act
  • E-Verify
  • Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI’s Employee Experience Center (EEC) at [email protected] or at (949) 824-0500, Monday – Friday from 8:30 a.m. – 5:00 p.m.

About the Company

Company: UC Irvine Health

Company Location:  Orange, CA

Estimated Salary: