Overview
Administrative Officer Jobs in Riyadh, Riyadh, Saudi Arabia at Medicals International
Title: Administrative Officer
Company: Medicals International
Location: Riyadh, Riyadh, Saudi Arabia
Medicals International is seeking a highly organized and detail-oriented Administrative Officer to support our Accounting Team in efficiently processing purchases through our ERP system. The ideal candidate will ensure accurate invoice entry, verify shipments, and coordinate with the warehouse team to facilitate smooth operations. Additionally, the role involves handling travel reservations, visa issuance, and accommodation bookings for employees, doctors, guests, and visitors.
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Key Responsibilities:
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Purchasing & ERP System Support:
Accurately enter invoices into the ERP system upon the arrival of shipments.
Verify that received shipments are complete and report any discrepancies.
Coordinate with the Warehouse Team to ensure proper stock entry before invoicing.
Work closely with the Senior Accountant to maintain accuracy and compliance in purchase records.
Travel & Accommodation Coordination:
Handle flight reservations for team members, doctors, guests, and visitors.
Assist in visa issuance processes as required.
Book accommodations and car rentals for business-related travel.
Maintain and update travel records to ensure seamless coordination.
Reporting & Analysis:
Prepare weekly and monthly reports related to sales and collection.
Conduct sales analysis to support decision-making and business planning.
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Qualifications & Skills:
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Bachelor’s degree in Business Administration, Accounting, or a related field.
1-3 years of experience in an administrative or accounting-related role, preferably in a distribution or medical devices company.
Proficiency in ERP systems and Microsoft Office Suite (Excel, Word, Outlook).
Strong attention to detail and ability to manage multiple tasks efficiently.
Excellent organizational and communication skills.
Ability to work collaboratively with the accounting and warehouse teams.
